Office Coordinator

Great company culture, Planned 80%+ growth for the next three years.

Based in Sandgate, TrafficPOWER is an industry leading Traffic Management company that has grown at least 80% per year over the past four years, with similar growth planned out for at least three more years.  We are seeking an experienced Office Coordinator to support our rapidly growing leadership team on a part-time basis, transitioning to full-time by the end of the financial year.

Job tasks & responsibilities

This role requires a mature, organised, and methodical administrator and office all-rounder, who enjoys a challenge, and thrives in a demanding environment.

As the dedicated administrative support to the leadership team, your responsibilities will include but will not be limited to:

  • Reception duties, including first point of contact via phone and email
  • Daily same-page meeting to set the day in action
  • Diary and calendar management (Outlook)
  • Supporting HR with tasks such as PPE inventory, setting up and maintaining employee records, and filing of paperwork
  • Supporting Operations by taking and entering bookings, allocating resources, and coordinating supporting paperwork
  • Supporting Finance with cross-referencing of paperwork, AR/AP, and invoicing/payroll data entry
  • Assisting Sales with task such as appointment setting/confirmations, and database admin
  • Documenting internal processes as dictated by each department
  • Creating and documenting administration processes
  • Keeping the office clean and presentable


Skills & experience

To prosper in this role you will be highly organised, happy and helpful, and well presented, as well as reliable and punctual, with a natural ability to engage with others.  You will value accuracy, consistency, processes, and routines; above all else, you will be a self-starter that wishes to help build a great company.

You will also have:

  • At least 3 years demonstrated experience in a busy office environment
  • The ability to multitask and prioritise
  • Excellent time management skills
  • Well-developed organisational skills
  • Professional discretion
  • Exceptional communication skills, both written and verbal
  • A keen eye for detail and the ability to forward think
  • A flexible and adaptive attitude
  • Intermediate to advanced Microsoft Office suite skills and knowledge, including Outlook, Word and Excel

Applicants familiar with the EOS business system are encouraged to include their experience in their covering letter.


Job benefits & perks

  • Planned company growth of 80%+ per year for at least the next three years
  • Strong company culture with emphasis on the right people in the right seats
  • COVID safe workplace
  • Close to public transport


This role will begin part-time at 15 hours per week, with a transition to full time planned by the end of the financial year (details of which are entirely negotiable).

07/09/2020 $0 Newcastle, Maitland & Hunter 1 Administration & Office Support
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