School Administrative Assistant


46 WEEKS PER YEAR (during School Terms)


Geraldton Grammar School is a co-educational Anglican school comprising of students from Kindergarten to Year 12. Located within the Greater City of Geraldton, the School campus enjoys spectacular ocean views with excellent facilities. The School is an accessible and inclusive community in which student learning and wellbeing are paramount. All members of the school community are committed to providing a holistic, rigorous and student centred curriculum that seeks to create independent learners, balanced with the tolerance and respect.

Geraldton Grammar School takes child protection seriously.  All candidates for roles at Geraldton Grammar School are subject to screening and assessment against child safety standards as part of our thorough recruitment process.

The Position

Applications are invited from suitably experienced candidates for the position of Administrative Assistant at Geraldton Grammar School to commence in September 2020.

To work in this extremely varied role, it is essential that you possess, excellent administrative and organisational skills coupled with a strong ability to communicate across a variety of means and attention to detail.

This position will ideally suit someone who enjoys a challenge, can multi-task and is adept at balancing competing demands and priorities. They would need to be able to liaise effectively and professionally with a range of stakeholders.

Role responsibilities will include

  • Providing administrative support to the Senior Leadership Team, Heads of Learning Areas and staff
  • Assist the Deputy Principal with relief coordination
  • Assist and back up reception administration as required
  • Provide administration for the Work Health and Safety team
  • Provide first aid and support to students and maintain sickbay facilities
  • Manage student health plans in the school context
  • Assist with the administration requirements of school excursions, camps, awards ceremonies, parent/teacher interviews, and other events
  • Maintain a welcoming, supported and vibrant campus culture and maintaining positive communications with staff, students and parents


  • Ability to use a range of programs (or the capacity to learn) including Google Suite, Microsoft Word, Microsoft Excel, Publisher, MAZE (student database) and SEQTA (teaching and learning management system)
  • Relevant knowledge and skill in First Aid, or willingness to be trained
  • A good understanding of Workplace Health and Safety requirements
  • Previous experience in a school environment is desirable but not essential
  • Excellent time management, sound administrative and organisational skills with the ability to manage competing demands and priorities to meet deadlines
  • The ability to deal with sensitive issues with confidentiality
  • Demonstrated ability to work autonomously and take ownership of their work and work effectively within a team situation
  • Have a high level of attention to detail and communication skills
  • Excellent interpersonal skills with a strong ability to liaise with all levels of school staff, students and parents with attention to customer service
  • Current (or ability to provide) Working With Children Check
  • Current (or ability to provide) National Police Clearance

If you are interested in applying for this position, please include the following in your application:

  • A covering letter addressing your suitability for the role based on the skills, knowledge and experience requirements outlined in the role description (Maximum 1 page)
  • Your current CV (Maximum 4 pages);
  • Copies of your relevant qualifications and registrations;
  • The contact details of three (3) professional referees, including your most recent line manager/s.

APPLICATIONS CLOSE AT 9.00 AM Monday 07 September 2020

The School reserves the right to appoint at any stage throughout the process.

31/08/2020 $0 Geraldton, Gascoyne & Midwest 1 Administration & Office Support
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