Administration Officer

ABOUT

Western Australian General Practice Education and Training (WAGPET) is the sole provider of the federally funded Australian General Practice Training program (AGPT) in WA. The program takes doctors seeking to specialise as general practitioners through to fellowship the highest recognition for a GP. WAGPET delivers training and education to registrars through a structured program, supported by a highly-skilled network of medical educators and supervisors. 

 

CULTURE

At WAGPET, they care about their people and have undergone significant change in the last few years to ensure their staff know they are valued.  Every employee is pivotal to the success at WAGPET and this is recognised through them investing in their staff, their development, and their well-being. WAGPET offers salary packaging, and a flexible workplace.

 

THE POSITION

WAGPET are seeking a motivated & enthusiastic individual who takes pride in their work to join our dynamic and friendly team as the Administration Officer. You will be available to work full time (8:30am 5:00pm, Monday - Friday) for an initial 12 months. Develop your skills and keep yourself challenged in a role where you will manage front of house looking after our visitors and callers with respect and hospitality. Administration support to the CFO and across the business will also be required to ensure the effective & smooth running of the day to day operations. The successful candidate will develop key relationships across the business and become the trusted go to personal for all administration matters.

 

Key specifics will include;

  • Management of all incoming phone calls
  • Meet and greet visitors and staff of WAGPET 
  • Manage visitor sign-in / sign-out systems
  • Management of email enquiries
  • Manage incoming/outgoing mail and faxes
  • Coordinate courier bookings
  • Manage room bookings and car bay usage
  • Ensure the reception and office areas are professionally presented
  • Coordination and hosting meetings and events 
  • Manage and maintain office consumables
  • Manage and arrange office maintenance and repairs 
  • Maintain internal staff registers
  • File management - archive management, file creation and register updates
  • Booking travel, conference registrations and accommodation
  • Processing of purchase orders and invoices for administration budgets relevant to this position
  • Maintain administrative expenditure tracking records 
  • Maintain registers and associated records including CRM updates
  • Provide administrative support to the Chief Financial Officer
  • Provision of administrative support for the Executive Officer
  • Provision of administrative support to the Corporate Services team and other teams as directed
  • Assist with work Health & Safety matters within various departments

 

EXPERIENCE

The role requires a team player who can work in a motivated small/mid-size team environment.  Strong attention to detail is required along with a pleasant and professional style.  You will have strong organisation disciplines and previous office administration or reception experience to ensure the WAGPET office runs smoothly.   

 

APPLY

This is an exceptional opportunity to take the next step in your career and join a business who will bring your career to the next level.

All applications are treated with the strictest confidence.

31/08/2020 $0 Perth 1 Administration & Office Support
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