Office Administrator

Pacific People Solutions is a privately owned Recruitment and OD (Organisational Development) firm working in the mining, energy, utilities and manufacturing sectors across the pacific region. Our mission is to design and deliver innovative solutions for our clients to identify the right talent, grow their people and improve their organisational performance.

We have a permanent part-time vacancy for an Office Administrator to work in our Brisbane office. Reporting to the Managing Director, this role entails three components: General office administration, administrative support to the Organisational Development (OD) team and administrative support to the Recruitment team (Resourcing).

The role being part-time (20-25 hours), there is flexibility around the working hours/schedule.

Key responsibilities will include:
Office Administration:

  • Develop an understanding of the business and its processes, including service offerings, customers, billing, accounts payable and receivable, and how you can support the business as a whole.
  • Working with Microsoft Word, Excel and Power Point.
  • Monitor office needs (e.g., stationery) and address accordingly.
  • Manage and coordinate bookings for events for staff to attend.
  • Website and social media content updates.
  • Pass on recruitment and/or OD enquiries to the respective consultant.

Administrative support to the Organisational Development team:

  • Associates coordination including keeping records up to date (e.g., regular contact with Associates), sourcing and matching Associates to suit work opportunities that arise.
  • Preparation of materials for OD projects (e.g., ordering of psychometric testing materials, information gathering, documents, logistics).
  • Depending on qualifications of the right candidate, other tasks include briefing candidates on psychometric assessments, administering psychometric testing, generating results.

Administrative support to the Recruitment team (Resourcing):

  • Identify, attract and shortlist candidates for the recruitment process to fulfill the requirements of the business brief
    • Research, identify and attract candidates using all appropriate methods to satisfy job requirements.
    • Write, place and update adverts in line with company procedures.
    • Monitor responses/applications received and make sure that candidate’s applications are processed efficiently.
    • Qualify, shortlist and present suitable candidates against defined job vacancies.
    • Assist in the recruitment and selection processes by effectively liaising with the candidates and internal teams.
  • Provide general administrative support to the recruitment function
    • Understand and support the sales process.
    • Provide support to ensure that the candidates and clients receive a professional and comprehensive recruitment service at all times.
    • Develop an understanding of market rates and conditions within your sector.
    • Seek and provide feedback in a professional manner at all times to candidates.

The successful applicant will have:

Essential criteria:

  • Tertiary qualification – Psychology or Human Resources. This role could also be suitable for a post-graduate Psychology student looking to develop skills and/or gain experience in Organisational Psychology.
  • Experienced with Microsoft Suite, database queries, social media and social networking.
  • Strong organisational and planning skills to be able to manage and coordinate the different components of this role.

Desired skills:

  • Previous experience within Recruitment/resourcing or HR role ideal.
  • Excellent attention to detail.
  • Excellent communication skills.
  • Problem solving skills
  • Capacity for lateral thinking and to be challenged.

This opportunity is immediate and could start as early as late July / early August with some training and handover available. 

Please note, only suitable candidates will be contacted.

27/07/2020 $0 Brisbane 1 Administration & Office Support
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