Administration and Marketing Officer

Job Title:  Administration & Marketing Officer (AMO)  

Aboriginal/Torres Strait Islander identified position  

Salary: $52,500 pa + 9.5% employer superannuation contribution, 4 weeks paid annual leave, 10 paid personal days p.a. salary sacrifice opportunities available.   

Hours: 1.0 EFT - 37.5 hours per week (Mon Fri 9.30am 5.30pm) * 

*Job Sharing (Part-Time) options available please note your preference in your application. 

Location: Baluk Arts, 6 Bruce St, Mornington VIC 3931 

About Baluk Arts 

Baluk Arts is a non-profit Victorian Aboriginal Art Centreestablished in2009and based in Mornington, Victoria. 100% Aboriginal owned and governed, the organisation represents Aboriginal artists residing primarily in the Mornington Peninsula, Melbourne and South Gippsland regions. Baluk Arts members belong to diverse Aboriginal language groups from all over Australia. Baluk Arts fosters excellence in the arts and provides a workshop and gallery for members to share, develop, and promote their work. Each year Baluk Arts presents several exhibitions and participates in key Indigenous art fairs around the country. Facilitating arts workshops to members, Aboriginal communities, and the wider public is also a key service of the organisation.   

Baluk Arts has a wide membership represented by eleven elected Board of Directors. The organisation is currently staffed by a full-time manager and a part-time (0.2) Special Programs Coordinator. A bookkeeper is engaged to manage all accounts and payroll and a small schedule of casual staff assist with Workshops and Art Centre operations.  Over the next six months Baluk Arts is expanding its HR capacity to include a number of part-time Indigenous positions to support and coordinate the full schedule of Baluk Arts program delivery. 

About the position: 

The Administration & Marketing Officer is a government funded one-year contract position, subject to a probationary period and annual performance review.  The Administration & Marketing Officer (AMO) is primarily responsible for undertaking core administrative duties of the organisation including front-of-house, office administration, member liaison, and marketing support. The AMO will have the ability to maintain clear communications with all levels of community including internal and external stakeholders. Excellent oral and written skills and attention to detail is essential to this position, as is the ability to juggle and prioritise tasks to achieve deadlines.   

In addition to administrative duties, the successful applicant will work closely with the Manager to maintain a consistent digital marketing presence, creating appropriate promotional and informational content for social media, website, and email subscriptions.  The successful applicant will receive appropriate training to skilfully utilise the cloud-based POS and database software Stories, Art, Money (SAM) to maintain artist information, catalogue artworks, and generate sales and consignment documents.   

This is an Identified Aboriginal/Torres Strait Islander position that will work directly with First Peoples communities. As such, it is important the successful applicant demonstrate prior relationships with Aboriginal and Torres Strait Islander communities. 

Selection Criteria 

This is an Aboriginal/Torres Strait Islander identified position  

ESSENTIAL 

High level administrative skills leading to success in achieving organisational outcomes 

High level computer literacy including the use of Microsoft Office software; Excel, Word, PowerPoint, and Dropbox and Gmail. 

Basic bookkeeping and cash handling experience 

Skilful use of social media platforms, mail subscription services and online survey platforms for effective audience development and online sales and marketing 

Familiarity with web development applications, and image editing applications within Apple iPhone iOS 

Excellent organisational and time management skills, problem-solving skills, self-motivation, and initiative 

Ability to work well within a team environment as well as independently 

Customer service and sales experience  

Work experience in at least one of the following areas: Indigenous organisations, not-for-profit organisations, arts organisations, community development, cross-cultural environments  

A current drivers licence and own transport 

DESIRABLE 

Qualifications in arts administration, small business management, and/or retail  

Experience working for ATSI communities 

Working knowledge of the Indigenous Arts and Culture sectors, contemporary art, and studio arts practice 

Prior experience in marketing and in the use of software such as Shopify, Mailchimp, SAM database, Adobe Suite: Acrobat Pro, Photoshop and InDesign 

Indigenous Identified Position 

Due to the nature of the role in working closely with Aboriginal community and Culture, the Administration & Marketing Officer position is an Indigenous Identified Position and is exempt from the Equal Opportunity Act 2010 (Sections 16, 107, 182) 

To succeed in this position, the applicant needs to be of Aboriginal and/or Torres Strait Islander descent and be accepted as such by their community as being Aboriginal and/or Torres Strait Islander. 

Applicants may be required to provide evidence to confirm that they are Aboriginal and/or Torres Strait Islander. 

Acceptable evidence includes: 

A letter signed and executed by the Chairperson of an Incorporated Aboriginal and/or Torres Strait Islander organisation confirming that they are recognised as an Aboriginal and/or Torres Strait Islander person; or a confirmation of Aboriginal and/or Torres Strait Islander descent form executed by an Aboriginal and/or Torres Strait Islander Land Council or RAP. 

The Application 

Applicants must respond to the Selection Criteria in their Application

Please include the following: 

Covering Letter - A brief 1- page summary of your background and suitability for the position. 

Responses to each of the Selection Criteria No more than 4 pages in total.  
Please provide examples to validate your skills and experience 

Resume (Curriculum Vitae) comprising of: 

A summary of your employment history starting with the most recent. Please include dates, name of employer, position title and a brief description of your role. 

 Include any training courses you have done in the last five years. 

 Include any activities outside of work that are relevant to the position. 

Referees - Please provide the names and contact details of two work related referees.  
A third referee from an Aboriginal organisation is also required. 

The successful applicant will also need to provide a National (Federal) Police Clearance Certificate. 

Submitting your Application

In the email subject line, please write Private and Confidential 

Applications must be received by 5pm Friday 31st July.  

The acceptance of late applications will be at the discretion of the Baluk Arts Board of Directors and the Manager. 

21/07/2020 $0 Mornington Peninsula & Bass Coast 1 Administration & Office Support
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