Junior Administration Assistant

Join a company which is taking the digital revolution to the global seaport industry, an industry which is responsible for the vast majority of the world trade.

DHI is a global, independent research and consulting organisation with more than 50 years of experience in over 30 countries, delivering pioneering technologies within the fields of water and environment.  You will be working for Seaport OPX, a unique and exciting DHI business unit. 

Seaport OPX core service offering is the award-winning digital port solution, NCOS Online. You will be a part of a team that have won National and International awards gaining outstanding reconnection in the field of marine engineering excellence.

The Role

We currently have a vacancy for a Junior Administration Assistant performing a diverse range of administration duties for our hard-working team. The position will initially start as a casual part-time position from 9 am to 3 pm each day with a view to transition into a full-time role.


Responsibilities associated with this role could include but are not limited to:

  • Answering phone calls, data entry, proofreading, scanning, photocopying, filing, emails
  • Distribution of incoming mail; preparing and sending outgoing mail
  • Maintain and re-order consumables and office supplies
  • Preparation of word/excel documents when required and associated paperwork
  • Preparation of meetings including meeting invites, agendas, meeting minutes and action lists
  • Ensure that meetings rooms are booked and set-up for meetings. This may include set- up for training, presentations, meetings, workshops and may require, materials preparation/printing, set-up of video conferencing, and refreshments.
  • Ensuring general upkeep of the office, meeting rooms and kitchen areas
  • Greet visitors, offer refreshments, and alert employee that their visitor has arrived
  • Assist with event coordination, ad-hoc marketing task and QMS documentation from the Corporate Affairs Manager as required


To be successful in this role, we expect that you will be able to demonstrate the following skills and attributes.

  • Intermediate computer literacy with M.S. Word and Outlook
  • Strong work ethic, excellent presentation, and enthusiastic attitude
  • Ability to remain accurate and efficient under pressure
  • Highly organised with excellent time management skills
  • Ability to work well with others and take direction
  • At least three years experience in a similar office administrative role
  • At least two referrals from past places of employment

DHI Offers:         

  • Commitment to enhancing your skills through ongoing training and offering new and challenging tasks
  • A unique chance to work with highly professional and motivated colleagues from all around the world

Office Location

You will be based in our modern urban office in Surfers Paradise on the beautiful Gold Coast located less than 100 meters from world-class surfing beaches offering an incredible lifestyle to both families and individuals.

Please note this is a casual part-time position with potential for transition to a full-time role.  

Closing date for applications: 14 August 2020

21/07/2020 $0 Gold Coast 1 Administration & Office Support
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