Executive Assistant


Waratah Estate Agents is a professionally managed, multi-award-winning real estate agency based in Blacktown and Marsden Park that specializes in innovative marketing plans for all areas of real estate. Working amongst some of the best builders and developers in Australia, we help clients find new homes, house and land packages and off the plan apartments throughout the capital cities of Australia.


We are currently seeking an experienced Executive Assistant to work with our team at Waratah Estate Agents. You will provide high quality professional advice, administrative services and project coordination to support the CEO. This position will also contribute to the operational activities as required and coordinate and contribute to business projects.


  • Plan, organise and coordinate work flow through email and diary management, prepare and manage all correspondence, letters and meetings, taking minutes of all key meetings, and liaison with offices.
  • Review, implement and monitor processes and systems to ensure the smooth and efficient functioning of the office of the CEO. Includes tasks such as template, report, presentation and spreadsheet creation and management
  • Collate relevant papers and materials (often confidential) and undertake research to support meetings and activities of the CEO
  • Lead agenda preparation and documentation preparation for team meetings and stakeholder meetings
  • Present information to external stakeholders
  • Event support as required
  • Other duties as directed from time to time within your skills range and capacity


  • Minimum 1 year experience in a personal or executive assistant and/ or project role working directly with Executive Manager, preferably in the communications/marketing field
  • A resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient
  • Attention to detail is critical
  • Forward planning skills are fundamental with an ability to foresee issues and problem solve
  • Strong stakeholder management skills
  • Confidence to speak up, present to external stakeholders and influence outcomes
  • Excellent verbal communication and highly developed interpersonal skills 
  • High-level customer service
  • High-level written skills
  • Driver's license and your own vehicle required



We offer the opportunity to engage in meaningful work that makes a real difference to the lives of our clients, their families as we support them on their journey to secure their own home and for many of our clients it is their first home. We offer opportunities for growth and development and a safe working environment.


As per Real Estate Industry Award.


21/07/2020 $0 Parramatta & Western Suburbs 1 Administration & Office Support
Apply for this job

Option 1: Use this option if you want to upload a new cover letter and a Resume file

Apply Now ! Send Your Resume