Personal Assistant

Bring your entrepreneurial attitude to a group fuelled by creative thinking, Work with a fast-paced executive, Challenge yourself everyday by something new.

Our client is a medium sized construction and branding company in Sydney's Inner West. 

In a newly created role, we're looking to hire an exceptional administrative and secretarial support person to the Managing Director extending to general office administration to ensure the company's productivity. 

The successful applicant will provide personal assistance and administrative support to the MD including:

  • Diary Management: effectively manage diary and meeting requirements to maximize benefit and work flow for the MD
  • Meeting coordination and preparation: effectively manage meetings with both internal and external clients to ensure both relationships are maximized at all times.
  • Ensure the MD is prepared and briefed for all meetings, gathering all information required to prepare presentations and other documents required by the MD.
  • Manage direct correspondence to and from the MD.
  • Telephone/Email and Project Management: reduce the impact of non-critical interruptions which do not require immediate attention of the MD while bringing to light those that are urgent, and respond where required in line with direction
  • Ensure timely and effective communication between the MD, the Executive Management team and other key internal and external stakeholders.
  • Gather information and prepare confidential documents.
  • Produce correspondence including reports, presentations, letters and emails.
  • Meet and greet visitors to the MD's office
  • General office administration including phone support, filing, managing mail and couriers, travel bookings for senior staff, accounts and finance support, and coordination of office supplies.
  • Other duties as reasonably directed, including assistance in the MDs personal duties and requests

 

To be considered for the role, applicants should be able to demonstrate the following 

  • Previous experience in an administrative or personal assistant role
  • Excellent computer skills
  • Excellent interpersonal skills
  • Exceptional communication skills, both verbal and written
  • Excellent time management and organisational skills, with an ability to handle multiple tasks and prioritise
  • The ability to work autonomously and in a group situation
  • Flexibility with working hours and the ability to work to tight deadlines
  • Maturity of judgment, discretion and a high level of confidentiality
     

Consideration will be given to the following criteria

  • Experience in or understanding of the construction industry
  • Technical capability with computers and communications devices
  • Social media experience
  • Previous marketing or sales experience
  • A valid NSW Drivers licence supported by a good driving record

 

We thank all applicants in advance however only shortlisted candidates will be contacted and referred to our client. 

 

 

21/07/2020 $0 CBD, Inner West & Eastern Suburbs 1 Administration & Office Support
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