Accounts Payable Officer

 POSITION DESCRIPTION

Title:                                   Accounts Payable Officer 

Reports to:                        Chief Financial Officer 

POSITION PURPOSE

The position is responsible for organising and coordinating all operations and procedures of an accounts payable nature including, invoice data entry, bank reconciliation, payment preparation and creditor statement reconciliation. 

To manage and report to CFOs all procedures for tasks outlined below.  

To maintain and improve financial management of all companies and reporting of these. 

SKILLS/QUALIFICATION REQUIREMENTS: 

  • Advanced experience with MYOB. 
  • Intermediate to advanced MS office skills
  • Extensive experience within a similar accounts officer role
  • Excellent time management skills and the ability to prioritise tasks and meet objectives within established timeframes
  • Ability to work with minimal supervision

Workplace Environment: 

Ensure acceptable occupational health and safety standards and procedures are maintained in your areas of the workplace. 

Daily Tasks

  • Enter all Accounts Payable invoices, after Brand Manager approval into relevant operating entity for a group of companies.
  • Recharge via General Journal any creditor expenses billed for multiple entities on one invoice.
  • Check bank accounts and note any direct payments made that are not marked off by branch, including loan accounts.
  • Set up payments in CBA for any upcoming payments, including utilities bills.
  • Collects & manages any non end of month payments and collates in a folder Thursday
  • Reconcile credit card expenditure and journal expenses to each relevant company weekly
  • All phone, electricity, water and other utility accounts to be printed & reviewed by the Director recharged to appropriate entities

Weekly Tasks

  • Reconcile bank accounts using Bank Feeds
  • Reconcile credit card expenditure, and journal to relevant companys
  • Collect all Managers Reimbursement form for Thursday weekly payment. Make sure all receipts are attached and signed by managers.
  • Prepare Thursday payments including Managers Reimbursement, Utilities Bills, any supplier payment which has 7 days terms or need to pay urgently, printed copy of customer discount form, refund for over payment and bad written off from attached with the tax invoices.

Monthly Tasks

  • Payroll Tax due on 7th of each month needs to be entered after prepared by Payroll Officer.
  • Set up all rent payments at beginning of month noting due date for payment on CBA site. (reminders set up in calendar)
  • Reconciliation of Creditor Statements to MYOB.

As Required

  • Allocate Motor Vehicle expenses individually data provided by the Asset Manager
  • Sets up payments for Land Tax, Workers compensation and rates individually
  • Download and pay company reviews with ASIC when they fall due
  • Pay business name renewals when due
  • Maintain filing & Maintain archive filing
  • Administer newspaper subscriptions
  • Other general admin tasks as directed by CFO

by Friday 7th August 2020.

 

21/07/2020 $0 Ryde & Macquarie Park 1 Accounting
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