EXECUTIVE ASSISTANT

Supportive and inclusive team culture, Flexibility, fun and salary sacrifice, You'll make a difference with us.

Working in Atwea is about unlocking the potential and transforming lives through providing quality education and learning. We are proud of our diverse, inclusive culture and principles, where we support the individual abilities. With us you can make a difference!

THE POSITION

The Executive Assistant is a full time fixed-term maternity relief position till 30 September 2021. It is responsible for providing high level administrative, logistical and analytical support to the Executive Director (ED) in a confidential environment, ensuring the efficient operation of the directors office.

THE ROLE

  • Manage EDs diary, incoming phone calls, travel arrangements, filing, draft letters, emails, reports and other communications as required. Research, prioritise and follow up on incoming issues, requests and complaints addressed to the ED.
  • Work closely and effectively with the ED, follow up appropriately and provide updates on upcoming commitments and responsibilities. Operate with discretion, respect and trust while also maintaining confidentiality.
  • Organise and manage internal and external events and social functions (Adult Learners Week, AGM, Graduations, Staff Meetings and Board Meetings etc.), ensure catering when required, organise meetings incl. those online and taking minutes.
  • Ensure smooth communication between the ED and key stakeholders and occasionally provide support service to the Board of Directors. Establish and maintain relationships with people across various levels of the organisation and external partners and stakeholders, liaison for key stakeholders such as ASIC, AIS, NESA and ACNC etc.
  • Support to coordinate and implement various programs, projects and ad-hoc activities e.g. support the governance requirements of policies, procedures and internal processes, maintain information systems, process purchase orders and business expenses of the ED office.
  • Represent the organisation in an honest, ethical and professional way and encourage others to do so, seek to promote the values and philosophy of Atwea College and Alesco Senior College.

SELECTION CRITERIA

  • A degree with subsequent relevant experience in a similar role; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience, education or training
  • Demonstrated ability and capacity to deliver outstanding professional support to senior leadership in a community educational provider or similar complex environment.
  • A strong track record to successfully manage a range of competing priorities, apply initiative and resolve complex issues.
  • Demonstrated ability to maintain complete confidentiality in the workplace and exercise judgement and discretion.
  • Demonstrable organisational, administrative and secretarial skills with outstanding attention to detail in a busy, complex and rapidly changing professional environment.
  • High level written and oral communication skills.

DESIRABLE

  • Previous experience when working in the Education and/or Training Environment

Applications close 9.00 a.m. on Monday, 13 July 2020.

To apply for this position, please send a cover letter outlining your experience by addressing the criteria above together with your current resume via SEEK. Please note that applicants who do not address the above criteria will not be considered. 

The successful applicant will be required to provide evidence of a valid Working With Children Check prior to the commencement of employment. 

Atwea College is an Equal Employment Opportunity Employer. Our aim is to ensure that every employee and job applicant gets a fair go. Your sex, marital status, pregnancy, race, age, disability, sexuality, gender identity or carers responsibilities make no difference to us. What matters to us is that you are the best person for the job, and that you are supported and allowed to do a good job.

29/06/2020 $0 Newcastle, Maitland & Hunter 1 Administration & Office Support
Apply for this job

Option 1: Use this option if you want to upload a new cover letter and a Resume file

Apply Now ! Send Your Resume