Office Manager / Admin Support ? Part Time

Flexibility, autonomy and control over your work day, Experience working with Tradies and their customers, Confident with bookkeeping, customer invoicing and supplier payments..

IMMEDIATE START

 

We are recruiting for a local North Ryde Air Conditioning Tradie business who manage day to day inspection and maintenance work through annual service contracts and new installations requests from building managers, body corporates, property owners and tenants in many prestige high rise Sydney properties.

Some business administrative systems are already in place, but others can be added, or current ones adjusted.  The successful applicant can redefine the role in conjunction with the business owner to ensure a successful working relationship between them.

Would prefer you have your own ABN and invoice for work fortnightly.

 

Hours: The role typically requires 10-15 hours per week of activity but includes phone and email inquiries across normal business hours between 9am-5pm, so the hourly rate is intended to support this availability.

The work may blend with existing support you may be providing for other Tradies.

 

Location: You would work from your own home office. 

You would be provided a dedicated business mobile phone and email address but would require your own computer and reliable internet. 

You would access Xero Cloud Accounting software to undertake admin and bookkeeping services.

 

Duties:

 

  • Accounts- Daily/weekly Bookkeeping using Xero online software:
  1. Keeping on top of debtors and creditors, ensuring bills are paid and invoices sent.
  2. Some invoicing and quoting required with guidance from Business Owner
  3. Send out monthly debtor statements, chase payments where necessary
  4. Liaise with accountant re ATO paperwork/Jobkeeper forms etc.
  5. Monitor and report on cashflow
  6. Online banking

 

  • Maintain a job progress/status workflow system in excel:

 

  • Liaise with building and strata managers regarding maintenance work orders both by email and phone:
  1. Schedule jobs and add to calendars with notes
  2. Liaise with subcontractors where required
  3. Follow up on jobs (remind business owner if anything outstanding)

 

  • Answer the office mobile phone and take messages for the Business Owner.

 

  • Provide any administrative duties where necessary, e.g.
  1. typing up reports
  2. Sending reports
  3. Providing that first contact with the business.
  4. Ordering of parts

 

Skills Required:

Should have:

  • experience with cloud version of Xero 
  • experience and understanding of small business operations and accounts
  • some experience working in a virtual environment
  • Must be able to work unsupervised, undirected and show initiative
  • have a professional phone and email manner
  • whilst an advantage, no previous experience in the HVAC industry is necessary

Benefits:

  • Competitive hourly rate 
  • Flexible work arrangements self managed role

 

22/06/2020 $0 Ryde & Macquarie Park 1 Administration & Office Support
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