Receptionist / Administration Assistant

Experienced Medical Receptionist / Administrative Assistant  

Yarra Oral Maxillofacial Surgery, the rooms of Mr Nick Rutherford and Mr Jason Savage are looking for an experienced Medical Receptionist / Administrative Assistant to work full time in our Heidelberg rooms along with travelling to our satellite branches.  

We are seeking a candidate that is warm, friendly and engaging although at the same time reliable, efficient and extremely organised, who also works very well within a team environment and independently. The successful candidate will enjoy a challenge working a in busy practice, however will be well supported by the team within the practice. 

The role will be divided between reception duties and administrative duties. Travelling to our satellite branches will also be required to assist the surgeons in administrative duties. A current drivers licence and car are essential. 

Duties and Responsibilities: 

Answering incoming calls and messages 

Attending to incoming and outgoing emails 

Attending to daily mail 

Greeting of patients, processing patient accounts and organising surgical bookings  

Attending to patient, staff and surgeon needs as requested

Coordination and input of patient correspondence 

Efficient management of patient information and appointments

General administrative duties

Ideal Candidate: 

Front of house experience as well as telephone experience in a specialist rooms is essential 

Administrative experience essential

Impeccable presentation and time management skills

Strong communication and interpersonal skills

Exceptional telephone manner 

Meticulous attention to detail along with a can do attitude 

The ability to work in a team environment effectively 

Computer literate, MAC experience preferable 

The successful candidate will work from 9am until 5:30pm Monday to Friday, with one RDO a month. The salary will be based on experience.  

If you believe this role sounds suitable we look forward to receiving your application, along with a detailed cover letter. 

22/06/2020 $0 Northern Suburbs 1 Administration & Office Support
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