Personal Assistant to the Health & Wellbeing Coordinator

About the Organisation

When Archbishop John Bede Polding founded the Sisters of the Good Samaritan in 1857, he chose this name because he firmly believed that their work was about being neighbour to the poor and destitute women and children of Sydney.  For over 160 years the Sisters of the Good Samaritan have been inspired by a simple yet powerful story, the Parable of the Good Samaritan (Luke 10:25-37.)  They take as a living instruction Jesus command to go and be neighbour to those most in need.

Our neighbour might be an impoverished child from a squatter village in the Philippines, a prisoner in Melbourne, a child at school, a refugee family, a single Mum at risk of homelessness or a woman escaping a home afflicted by family violence.  The Sisters reach out to help wherever they can.

The Sisters of the Good Samaritan draw further inspiration from the Rule of Benedict, a spiritual treasure dating from the sixth century.  Though originally written for a group of monks, the Rule contains lessons for all contemporary people; lessons about mercy and humility, about hospitality, caring and welcome.  The Rule is intended for those who seek peace.  It speaks about acceptance, compassion and commitment to prayer and work.

Primary Purpose of the Role

The Personal Assistant will undertake a full range of administrative functions to provide support for the Health and Wellbeing Coordinator.

Key responsibilities

  • Administrative support for the Health and Well Being Coordinator including organising travel
  • Coordination and administrative support for health and well being meetings and functions including minute taking
  • Invoicing, reimbursements and credit card reconciliation
  • Database updating and maintenance (Access)
  • Records management and filing
  • Administrative support for aged care packages
  • Verifying timesheets (aged care packages) and rostering administration
  • Formatting newsletters and reports as required
  • Administrative support for the ongoing development of policies and procedures

Essential Criteria

  • Appreciation for, and demonstrated alignment with, the life and mission, spirituality and ethos of the Sisters of the Good Samaritan
  • Understanding of, and respect for, the teachings of the Catholic Church
  • At least two years experience in an office administration role
  • Excellent understanding of Microsoft office suite including Word and Excel
  • Experience in database management
  • Courteous, professional, sensitive and effective communication and liaison skills with both internal and external stakeholders at all levels
  • High degree of professionalism and judgment
  • Attention to detail
  • Anticipate needs and uses initiative
  • Highly organised
  • Discreet and able to maintain confidentiality
  • Self motivated, proactive and able to work independently to achieve deadlines
  • Able to work as a member of a team

Desirable Criteria

  • Experience in Access database
  • Experience with InDesign or Publisher

Child Safety

The Sisters of the Good Samaritan are committed to the safeguarding and wellbeing of all children we come into contact with across the environments in which we work. As a child safe organisation, we prioritise the principles of safeguarding at all levels of our Congregational life and mission. We have a zero-tolerance approach to all forms of abuse and neglect.

Applicants must be willing to undertake a National Criminal History Check.


If you are interested in applying for this position please submit an application of no more than 3 pages including a cover letter addressing the essential criteria and a resume detailing relevant qualifications and experience.

Applications close,  June 26 2020

16/06/2020 $0 Northern Suburbs 1 Administration & Office Support
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