Administration Assistant

WRP Legal & Advisory is a boutique commercial law firm offering practical and strategic legal advice in the Adelaide CBD.  We are looking for an administrative assistant to help ensure the smooth running of our day-to-day operations in a fast-paced environment. 

Previous experience as an administrative assistant in a corporate or professional services environment would be an advantage but not essential. Similarly, a tertiary focus in Commercial Law would be an advantage.

The position is permanent full-time for an immediate start. Salary will be negotiated based on the experience and skills of the successful candidate.

The role will be varied and will incorporate a range of legal secretarial and administrative duties in the areas of office management and general commercial law.  We are seeking a professional individual who enjoys building relationships with clients, and who always goes above and beyond to ensure that a truly impeccable service is provided each and every time.

Reporting to the Chief Financial Officer, you will be the face and voice of WRP and as such will play a pivotal role in ensuring our legal team continues to offer a professional and friendly quality service.

Your responsibilities will include but are not limited to:

  • Answering and/or directing phone calls
  • Meet and greet all visitors to the office
  • Providing general admin support to staff and visitors
  • Scheduling meetings and appointments in boardroom diaries
  • Organising and liaising with caterers and setting up boardrooms for meetings/presentations
  • Maintenance of adequate stock/supplies/orders of stationery and staff amenities
  • Liaising with clients and maintenance suppliers and service providers
  • Assisting the CFO with collating and compiling financial reports (Microsoft Excel proficiency essential)
  • Debtors follow-up and reconciliation
  • Attending to rounds Land Tax Office, Law courts, Banks, Post office and Suppliers etc.
  • Assisting with the invoicing and payment of office bills
  • Preparing legal briefs for litigation when necessary
  • Overflow typing and reformatting of documents (Microsoft Word proficiency essential)
  • Filing and file management
  • General administrative duties, including billing, scanning, photocopying and printing
  • Other ad-hoc duties, as required.

 

To be successful for this role you will have:

 

  • Exceptional attention to detail and accuracy (Essential)
  • Excellent verbal, written and interpersonal communication skills
  • A positive, empathetic, helpful approach and be able to work within a confidential environment
  • Strong organisational and prioritisation skills
  • Demonstrate exceptional customer service and organisation skills
  • Strong sense of urgency and initiative
  • Enjoy working in a team environment and go above and beyond to produce quality outcomes
  • Outstanding attention to detail and a passion for delivering exceptional service to both clients and staff
  • Excellent time management skills and ability to multi-task and prioritise work to meet deadlines in a fast paced environment
  • Ability to think fast on your feet and problem-solve
  • Ability to work under pressure and independently
  • High degree of professionalism and confidence

 

Computer Requirements:

  • Experience with a variety of Microsoft Office software e.g. Outlook tools, Xero, Microsoft Teams, Word, PowerPoint, Excel spreadsheets, legal databases, accounting and legal software, etc. (Essential)
  • Fast and accurate keyboard skills. (Essential)

16/06/2020 $0 Adelaide 1 Administration & Office Support
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