WRP Legal & Advisory is a boutique commercial law firm offering practical and strategic legal advice in the Adelaide CBD. We are looking for an administrative assistant to help ensure the smooth running of our day-to-day operations in a fast-paced environment.
Previous experience as an administrative assistant in a corporate or professional services environment would be an advantage but not essential. Similarly, a tertiary focus in Commercial Law would be an advantage.
The position is permanent full-time for an immediate start. Salary will be negotiated based on the experience and skills of the successful candidate.
The role will be varied and will incorporate a range of legal secretarial and administrative duties in the areas of office management and general commercial law. We are seeking a professional individual who enjoys building relationships with clients, and who always goes above and beyond to ensure that a truly impeccable service is provided each and every time.
Reporting to the Chief Financial Officer, you will be the face and voice of WRP and as such will play a pivotal role in ensuring our legal team continues to offer a professional and friendly quality service.
Your responsibilities will include but are not limited to:
Answering and/or directing phone calls
Meet and greet all visitors to the office
Providing general admin support to staff and visitors
Scheduling meetings and appointments in boardroom diaries
Organising and liaising with caterers and setting up boardrooms for meetings/presentations
Maintenance of adequate stock/supplies/orders of stationery and staff amenities
Liaising with clients and maintenance suppliers and service providers
Assisting the CFO with collating and compiling financial reports (Microsoft Excel proficiency essential)
Debtors follow-up and reconciliation
Attending to rounds Land Tax Office, Law courts, Banks, Post office and Suppliers etc.
Assisting with the invoicing and payment of office bills
Preparing legal briefs for litigation when necessary
Overflow typing and reformatting of documents (Microsoft Word proficiency essential)
Filing and file management
General administrative duties, including billing, scanning, photocopying and printing
Other ad-hoc duties, as required.
To be successful for this role you will have:
Exceptional attention to detail and accuracy (Essential)
Excellent verbal, written and interpersonal communication skills
A positive, empathetic, helpful approach and be able to work within a confidential environment
Strong organisational and prioritisation skills
Demonstrate exceptional customer service and organisation skills
Strong sense of urgency and initiative
Enjoy working in a team environment and go above and beyond to produce quality outcomes
Outstanding attention to detail and a passion for delivering exceptional service to both clients and staff
Excellent time management skills and ability to multi-task and prioritise work to meet deadlines in a fast paced environment
Ability to think fast on your feet and problem-solve
Ability to work under pressure and independently
High degree of professionalism and confidence
Experience with a variety of Microsoft Office software e.g. Outlook tools, Xero, Microsoft Teams, Word, PowerPoint, Excel spreadsheets, legal databases, accounting and legal software, etc. (Essential)
Fast and accurate keyboard skills. (Essential)
16/06/2020$0Adelaide1 Administration & Office Support
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