Office Administrator

Deflecta is an Australian SME, manufacturing specialist concrete protection products to service the health, construction, agriculture and food manufacturing sectors. We are currently for looking an experienced office administrator to join our team to perform a key role within our company.  We are looking for someone with strong administrative skills with high level attention to detail to suit a diverse role within the company. IMMEDIATE START.

KEY RESPONSIBILITIES: Including, but are not limited to:

  • Answer phone calls/emails and direct inquiries to appropriate staff members
  • Provide general administrative support to the business, ensuring the office is kept well-organised
  • Order office supplies and other items as required
  • Manage incoming/outgoing stock, arrange freight (including exports/imports) and keep documentation filed accordingly
  • HR contracts
  • Update Company registers, reports, records, databases, etc.
  • Support sales team with tender listings, project follow up and documentation
  • Project Sales and tracking
  • CRM data entry
  • Prepare international documentation ie; Commercial Invoicing & Shipment
  • Support contract administrators with project documentation.
  • Make arrangements for meetings/conferences including the preparation and distribution of Agendas and Minutes
  • Assist management and other staff members as directed
  • Liaise with external Accountant
  • Credit Application Checks
  • Maintain work cover and insurance premiums


  • At least 3 years experience in office administration
  • High attention to detail
  • Strong verbal & written communication skills with a friendly and professional demeanour
  • Ability to multi task and coordinate multiple tasks
  • IT knowledge and skills
  • Initiative and willingness to learn and develop within the position
  • Basic bookkeeping skills
  • Experienced MYOB and MS Office skills (including Outlook, Word, PowerPoint & Excel)


16/06/2020 $0 Western Suburbs 1 Administration & Office Support
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