Awarded Best Travel Agent Technology Innovation 2019 (AFTA NTIA awards), Part-time position (30 hours per week), CBD location.
Personal Assistant to the CEO (4 days per week)
We have an exciting opportunity as a Personal Assistant to support the Chief Executive Officer (CEO). This is a part-time position (30 hours per week) within a long-established business and this role will provide the opportunity to develop professionally within our growing team.
Who Are We
Smart. Simple. Seamless.
Tramada Systems is a multi-award winner and leading provider of software solutions to the travel industry in Australia, New Zealand and the United States. We offer an innovative cloud-based SaaS solution integrating with best of breed partners to offer the most complete automation solution for travel agents in the market.
As an established market leading brand, every day is different, brimming with new learning and personal growth opportunities. We are very strong in collaboration and we encourage and welcome all team members to ask questions and contribute ideas. Innovation is our mantra. Every day is different, brimming with new learning and personal growth opportunities.
In this role you will report directly to the CEO and responsible across the following key areas;
Assist in preparing monthly Board Reports
Preparing quarterly newsletter
Co-ordination of travel arrangements company wide in accordance with company policy and approved budget. This includes air, hotel, car and other services that may be required
Managing the CEO's diary including arranging meetings with staff and external parties booking rooms, arranging venues
Co-ordinating activities as required which may include team offsite meetings, trade shows and conferences/events. This may include organizing collateral, meetings agendas and calendars, minutes and catering
Manage visitors to the office including greeting them, advising staff of their arrival and providing refreshments if and when required
Liaison with building management in relation to fire wardens, issues with premises etc
Prepare letters, spreadsheets, presentations and other documents using MS Word, Excel and Powerpoint.
Co-ordination for new starters including liaison with team leaders, managers and technical services to ensure desk allocation, PC/Laptop, email accounts, office keys, Policies and Procedures are provided and that a comprehensive induction plan is in place
Manage and update company Policies and Procedures document and distribute as required and ensure current version is available on the intranet
Drafting and liaising with managers to produce employment offers/contracts for new employees or when there are changes to existing roles
Provide other administrative and office support as required
You will have excellent interpersonal and communication skills, both written and verbal. Intermediate to advanced skills across the Microsoft office suite is a must as is a proactive and positive attitude. You will be able to efficiently manage time and confidentially liaise with all levels of the organisation and stakeholders. Your attention to detail will be second to none, you will be able to work both autonomously and as part of a team.
Remuneration: Commensurate with experience.
Location: Sydney, CBD
Closing date: Tuesday, 14 April 2020.
23/03/2020$0CBD, Inner West & Eastern Suburbs1 Administration & Office Support
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