Administration Officer/Accounts Clerk

As a talented and experienced Office Administrator who will play a key role in the day to day running of our Mackay based office, you will be highly organised and be able to juggle multiple priorities and thrive on being the go to person that colleagues look to, to get things done.  You will be responsible for ensuring data is timely and accurately checked and matched to ensure invoicing schedules are met in full for our valued customers. It is expected that the successful applicant would provide all round administrative support to the Operations Team and any other back up support as the need arises.

This position requires you to be flexible and adaptable to a diverse environment with the ability to assist across key functions such as accounts receivable/payable, payroll, workshop and customer service.

A willingness to go above and beyond your own designated duties would be advantageous as would a familiarity with Microsoft software especially Excel.

Key Responsibilities include but are not limited to: -

  • Prepare and check driver Runsheet's (ensuring that correct freight information is listed and pre-start information is completed accurately.
  • Enter pre-starts and vehicle usage
  • Enter Creditor invoices
  • Assist with Inductions
  • Maintain payroll functions
  • Support the Workshop with generating Purchase orders and data entry of Job Cards into Fleet programs.
  • Maintain Filing systems
  • Collate and Scan paperwork Runsheets, Invoices, Payroll
  • Answering inbound phone calls and directing to relevant staff
  • Collating electronic data and maintaining spreadsheets
  • Managing the maintenance of office and facility equipment
  • Cover general reception duty functions as required including house keeping

Experience for the role: -

  • Fast and Accurate Computer/Data Entry skills,
  • Confident with the use of Windows - Outlook, Excel and Word
  • Effective Communication, Decision-making/influencing and problem-solving skills,
  • Strong attention to detail,
  • Excellent organizational and time management skills,
  • Professional demeanour with a positive can-do attitude
  • Ability to work efficiently in a team and autonomously
  • Self-driven to achieve and drive outcomes on a daily basis
  • Flexibility and reliability
  • Ability to deal with internal and external stake holders at all levels in a professional manner,
  • Previous payroll and creditors experience preferred.  Must be willing to perform these duties when required,
  • Strong work ethic,
  • Current Drivers Licence and own reliable transport
  • Previous experience in the transport industry will be highly regarded.

Benefits: -

  • The stability of a reputable, safe and professional large company
  • Full-time employment
  • Training in all aspects of the role

23/03/2020 $0 Mackay & Coalfields 1 Administration & Office Support
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