Executive Assistant

Flexible work environment., Enthusiastic and dynamic team ., Opportunity to show initiative and manage a diverse range of tasks..

Hockey WA is a State Sporting Association who are seeking an Executive Assistant.  This is an interesting role that entails a close working relationship with stakeholders, internal staff and volunteers. 

Key tasks undertaken by this position would include: 

  • Promote the purpose and values of Hockey WA programs and initiatives within the hockey and wider Western Australian communities;
  • Provide high-level executive and administrative support to the CEO and Executive Management team;
  • Attend and take minutes at all Board Meetings(after-hours meetings as per the meeting schedule);
  • Prepare correspondence, briefing packs, reports and papers on behalf of the Hockey WA Board;
  • Attendance at/and preparation of correspondence, briefing packs, reports and papers for the Hockey WA Board sub committees;
  • Coordinate requests for information from internal and external stakeholders and provide a professional first point of contact for all enquiries;
  • Manage complex and changing diaries, including scheduling, negotiating appointments and meetings and organising associated and supporting documentation;
  • Manage CEO and Executive team travel arrangements;
  • Maintain systems for recording and storing information;
  • Ability to pay attention to detail, maintain a flexible and resourceful approach to effectively multi-task and manage workload;
  • Assist the Executive team with end to end recruitment processes including preparation of job descriptions, posting job ads, arranging interviews, conducting reference checks and preparing employment contracts;
  • Coordinate the administration of the Employee Assistance Program;
  • In close collaboration with the Executive Management team coordinate induction and on-boarding of new staff;
  • As directed by the CEO or General Manager Operations, perform other duties within employees capabilities, and are reasonable to expect the employee to undertake. 

Applications must be received by 4.00pm (WST) on Friday 27 March

16/03/2020 $0 Perth 1 Administration & Office Support
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