Administration Manager

Small but rapidly growing team in a growing category., Fun and relaxed environment., Super premium / craft spirits industry..

Vanguard Luxury Brands is recognised as Australias leading premium spirits importer and distributor.  Partly owned by Lion Beer Australia Pty Ltd, we have a carefully curated spirits portfolio designed for the best bars and retail outlets.  Our brands include Four Pillars Gin, Michters American Whiskeys, Crawleys Syrups, Flor De Caa Rum, Fortaleza Tequila, and Aviation Gin just to name a few. 

This role is based out of two offices for different days of the week:  Lion's offices in the Sydney CBD and Malt Shovel Brewery in Camperdown.  It reports to the Commercial Manager.

Typical tasks include but are not limited to:

  1. Processing approved staff expense claims.
  2. Processing of general company expenses.
  3. Maintaining records of when local and overseas supplier payments are due as well as paying and recording them.
  4. General HR administration including tracking staff leave (annual leave, personal leave, long service leave, lieu days).
  5. Travel management for the Vanguard team and customers including multiple international group trips per year.
  6. Bi-annual conference logistics management.
  7. Process and procedure creation, maintenance and management.
  8. Funds factoring management.
  9. Advertising and Promotion (A&P) budget management which includes preparing claim-backs from suppliers. 
  10. Ad-hoc reporting for the sales team and process creation for new and ongoing promotions.
  11. Assisting the Accounts team with bank account reconciliation queries.
  12. End of month and quarterly account reconciliations including company credit cards and other management accounts.
  13. Calculating and payment of payroll tax (QLD monthly, NSW/WA/VIC annually).
  14. Calculating and payment of workers compensation insurance annually, including submission of estimated wages and the Wages Declaration.
  15. Banking cheques, processing credit card payments and recording them in MYOB as required.
  16. Taking phone calls and forwarding messages to the appropriate staff as required.
  17. Ad-hoc assistance for the team including liaison with suppliers/logistics warehouse when the Operations Manager is unavailable.
  18. Covering for the Orders team when necessary.  


  1. Intermediate / advanced Excel skills.
  2. Good / very good knowledge of MYOB.
  3. Excellent organisation and record-keeping skills.
  4. Absolute discretion and trustworthiness.
  5. Very good written skills including close attention to correct spelling, grammar and punctuation.
  6. Commercial and professional approach to business.  Formal accountancy training preferred.
  7. Solid work ethic.
  8. Honesty, punctuality, reliability and accountability.
  9. Valid Australian work visa if you are not an Australian citizen.

16/03/2020 $0 CBD, Inner West & Eastern Suburbs 1 Administration & Office Support
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