Governance Secretary and Executive Assistant to the CEO

Canberra Based, Three Year Appointment, Domestic Travel Required.

About the business

The Australian Academy of Technology and Engineering (ATSE) is a Learned Academy operating as an independent, non-political and expert national think tank that helps Australians understand and use technology to solve complex problems.

We bring together Australia's experts in applied science, technology and engineering to provide impartial, practical and evidence-based advice on how to achieve sustainable solutions and advance prosperity.

About the role

The Governance Secretary and Executive Assistant to the CEO holds responsibilities associated with the administration of a large not for profit, member-based organisation.

Key components of the role include professional level administration, coordination and secretariat support to the Academy Board, its key Sub-Committees and the CEO. The role is also responsible for directly supporting the CEO with diary management, relationship management, and administration, and works as necessary with other senior staff including the Company Secretary.


  • Coordinate and manage Board, Sub-Committee, and Annual General meetings. This includes logistics for meetings, preparation of papers, minutes, and other support as required.
  • Liaise with Board members and other stakeholders as it relates to the effective operation of the Board and Sub-Committees.
  • Maintain/monitor Board and Sub-Committee resolutions/required actions and other records associated with meetings and prepare reports as required.
  • Coordinate and manage annual Board Director Election process.
  • Review and update corporate governance policies, registers, insurances, procedures and associated documents in consultation with the Company Secretary, CEO, Board and Sub-Committees.
  • Manage the CEO's diary, commitments, correspondence and administration
  • Other duties as required

Skills and experience

  1. Outstanding stakeholder management and communication skills
  2. Demonstrated high level and proactive organisational and time management skills, including the ability to set priorities and complete tasks to deadline
  3. Experience in coordinating governance matters within small-to-medium enterprises or not-for-profits
  4. Excellent analytical skills with strong attention to detail
  5. Minimum two years' experience as an EA 
  6. Demonstrated ability to work autonomously or in a team
  7. Proficiency with relevant software including MS Office suite
  8. Proven commitment to inclusion and belonging, and a good understanding of diversity and equal opportunity.


  • Qualifications from the Governance Institute of Australia
  • Interest in or knowledge of the Australian technology and engineering sectors
  • iMIS Database and Contract Register system experience


Applications close 17 March 2020.  


10/03/2020 $0 ACT 1 Administration & Office Support
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