Office Administration & Scheduling coordinator

Genuine work life balance with flexible hours, Potential growth to full-time position, Join a fun & enthusiastic team.

  • Established in 2013 Mach Electrical is a rapidly growing Mornington based Electrical company specializing in Architecturally designed residential homes and commercial construction. We are searching for an office administrator to join the team. Are you a mature minded, organised, motivated and enthusiastic person looking for the right company to be a part of We need an all-round office admin assistant to run the office on a part-time basis with the potential to grow to full time.
  • Were looking for someone who can work autonomously in the Mornington office, assisting the Director in the general day-to-day operations of an electrical contracting business. If youre the person were looking for, youll be highly organised and efficient.  Youll be a good listener and a great people person. Ideally, youll have significant life experience in the workforce and be competent in dealing with tradespeople, clients and suppliers. If you are the right person for this role, you will have high standards, a professional attitude and describe yourself as being logical and adaptable. In addition, you will possess a passion for developing, implementing and following systems and procedures.

  • As the first point of contact in the business, you will be comfortable and experienced in communicating over the phone.  Youll be skilled at negotiating outcomes, making quick decisions and will show initiative in everything you do.  The right person will strive for the highest level of customer satisfaction, while attaining the best outcome for the business.

  • To be considered for this role, youll have excellent computer skills, being able to prepare proposals and update spreadsheets. A key part of this role will be utilizing our cloud based software system Xero along with our project management software Ascora.

  • This role is part-time and is expected to be 3-4 days per week, 5 hours per day.  It can be worked in around school hours and or other commitments.

  • On a day-to-day basis, youll have 6 key roles within Mach Electrical:

  1. Reception managing incoming calls, visitors and mail.
  2. Operations Coordination assisting the Director in negotiating and ordering materials, liaising with the team of electricians, clients and suppliers.  Completing various administrative tasks including; Employee scheduling, OH&S documentation, certifications and project management.

  3. Bookkeeping Work in with our bookkeper to perform data entry of invoices and timesheets, invoicing and debtor management.

  4. Marketing Coordinating the marketing initiatives of the business: website updates, social media, case studies and various other marketing initiatives.

  5. Quoting completing basic take-offs as well as obtaining and collating prices from materials suppliers and other contractors.  Preparing quotations ready for submission.

  6. General Admin office consumables ordering, preparation of documents and spreadsheets and management of employee paperwork.



10/03/2020 $0 Mornington Peninsula & Bass Coast 1 Administration & Office Support
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