Project Administration Assistant

Working within an excellent Projects Team, Castle Hill location, Company Perks - see within.

The Project Administration Assistant is a professional able to support our project style body of works.  You will be front and centre to coordinate the jobs within our Projects Team and the rest of our organisation and our clients. You will have no issues in handling the concerns and issues from customers independently (over time) as well as act as the right hand for our fantastic project manager.

The activities of the Project Admin will be centralised around:

  • Understanding and take ownership of customer concerns, collate the response, with assistance from the team and respond.
  • Communication with internal and external project stakeholders
  • Assist the Project Manager and Account Managers to understand progress and budgets for the client's projects on a weekly basis.
  • Assisting in scheduling and assign work as ti comes in.
  • Handle customer feedback via our CSAT system, and assist in delivering post project documentation to we can understand our failing and work to improve on them.

The tasks will include:

  • Report generation following a predefined script as well as preparation of custom reports for project needs
  • Communication of concerns and issues
  • Assist PM/AM to monitor project metrics reporting and project finance management
  • Facilitation of internal and external communications and meetings
  • Monitoring of relations between project areas and active improvement submission
  • Assist organizing project resource management
  • Use ConnectWise, Kaseya and Brightgauge to be informed of the teams and own workload.
  • Working with others within different departments to continuously improve upon standards, procedures and processes.
  • Measuring, recording, analysing and improving on customer satisfaction for existing clients.
  • Understand the company vision, values and purpose and work according to these.

The right person for the job will possess the below attributes:

  • Understand the company vision, values and purpose and work according to these.
  • Excellent communications skills across all levels of business.
  • Strong ability to multi-task and adapt in a fast paced environment.
  • Appreciation and experience managing customer service level delivery.
  • Desire to work in a collaborative environment.
  • Motivated and goal orientated whilst being flexible in the growing nature of the business.
  • Strong planning and attention to detail
  • Ability to look past what is being said and be able to see and communicate on the big picture
  • Stress-resistant - have a laugh and brighten the mood when you see a need.
  • Focus on details, errorless delivery, logical reasoning
  • Proactive with can-do-attitude
  • Searching for solutions, not offenders
  • Willing to step out of own comfort zone
  • A fast learner with the ability to adapt to change quickly

We believe we have an excellent team working here today and we are looking for someone who will complement the current staff and their abilities. We do not accept mediocrity and will work the right person to give them every chance to succeed as we feel our business family deserves only the best which is why we offer the below benefits:

- Salads cold meats, bread, wraps and drinks provided weekly 
- Friday afternoon drinks
- Ongoing training opportunities provided
- Opportunity for a fortnightly massage
- Bi-annual flu shots

10/03/2020 $0 North West & Hills District 1 Administration & Office Support
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