Administration Manager - Occupational Therapy Practice

Ability OT is a growing Occupational Therapy private practice located in Morningside, Brisbane.

We are a dynamic and friendly team who strive to provide exceptional quality care to our clients. We offer specialist services to people who have sustained catastrophic injuries including acquired brain injury and spinal cord injury and those with complex neurological conditions - including multiple sclerosis, younger onset dementia and stroke.

Ability OT is seeking a highly motivated Administration Manager to join our team. The right applicant must have:

  • Excellent communication skills - both written and verbal. Must be confident to communicate with a wide variety of people
  • Exceptional organisational skills - must be able to manage a growing referral base and allocate clients to therapists appropriately.
  • Must have availability to work 5 days per week, minimum 25 hours and up to full time. Not suitable for students.
  • Must have good knowledge of computer systems including Microsoft Office suite applications, Outlook and Calendar functions 
  • Knowledge of occupational therapy practice is highly desired
  • Knowledge of the NDIS and its operation highly desired.
  • The ability to obtain a Blue Card (working with children and adults with a disability). 

The role requires provision of administrative services for Ability OT with duties including:

  • Scheduling and managing client appointments
  • Managing referral and client database
  • Managing NDIS (National Disability Insurance Scheme) paperwork and online portal
  • Preparing quotes and service agreements for professional services
  • Answering phones
  • Managing client paperwork and referrals
  • Preparing letters for Doctors, health professionals etc.
  • Managing Facebook, Twitter, Instagram and website
  • Scanning and shredding of hard copy information
  • Managing electronic files
  • General office management
  • Management of Medicare and private health information
  • Typing notes, letters, documents

Ability OT offers the successful applicant:

  • Flexible work practices - start and finish times can be negotiated, work from home options can be considered. 
  • Friendly, close knit team that values each individual member.
  • Supportive work environment
  • Competitive salary to match experience


This position is advertised as an immediate start. As such, applications will be considered as they are received and interviews commenced on merit ASAP. Dependent on volume of applicants, it may not be possible to respond to all applicants who are unsuccessful.

Please send applications inclusive of your resume, application letter and references.

Applications considered as received. Interviews to commence on merit ASAP.  

10/03/2020 $0 Brisbane 1 Administration & Office Support
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