Administration Assistant

Are you highly organised and enjoy solving problems, Great team and corporate culture, Learning and development opportunities.

The role
Reporting to the Business Manager, the Administration Officer is responsible for providing day to day administrative support to all Providence staff and in particular, to the leadership team. This role is vital for the smooth running of the business and it provides support at the operational level, acting as the main point of contact for all internal and external enquiries.


  • Organise bookings, venue hire and catering for internal and external events
  • Attend to administration queries from management, employees, clients and external parties
  • Coordinate business travel arrangements
  • Assist Finance team with accounts payable and accounts receivable, as required
  • Distribute and store correspondence
  • Maintain office supplies including stationary, ICT equipment, business cards, etc.
  • Coordinate building maintenance, repairs and servicing of equipment
  • Provide Reception duties as required by the office.
  • Manage filing systems.

You will be a motivated self-starter who enjoys engaging with others. You will have a can-do attitude, be approachable and friendly and genuinely want to help others. This is an excellent developmental role for the right candidate.

  • Ability to multitask and work autonomously
  • Strong communication skills both written and verbal
  • Advanced MS Office skills (Excel, Word and PowerPoint)
  • Ability to work in a fast-paced, dynamic environment
  • Self motivated with a high level of initiative
  • Excellent organisational, problem solving and attention to detail skills
  • Qualifications in business administration or similar will be highly regarded.

Prospective candidates are encouraged to review Providences online presence at

Providence is committed to establishing themselves as an employer of choice by supporting and engaging their people. You will have access to a comprehensive professional development program and ongoing activities to maintain learning and growth. We aim to work hard, enjoy ourselves, and ensure we look after our people within a professional and dynamic environment.

To Apply
Please submit your resume and a cover letter describing how your experience and skills would be suited to the role. Please note that applications that do not include a cover letter may not be shortlisted.

Providence is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The successful candidate must be prepared to undertake comprehensive background checking.

Due to the high number of applications expected, only those shortlisted will be contacted.

No recruitment agency enquiries please.

10/03/2020 $0 ACT 1 Administration & Office Support
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