Events and Administration Coordinator

Australian Funeral Directors Association

Formed in 1935, Australian Funeral Directors Association (AFDA) is a national funeral service organisation with Member firms in every State and Territory. AFDA is a public company, limited by guarantee, that is administered by an elected Board with a National Office and six Divisional Offices.

AFDA Member firms are chosen by the majority of families to provide funeral arrangements for their loved ones. AFDA is widely recognised as the authoritative voice on all funeral matters and its key objective is to optimise the funeral experience and ensure quality delivery of service to the wider community by enhancing and promoting professional funeral standards.

Essential functions:

This 12 month maternity leave contract position is responsible for providing general administrative and event support as needed, including but not limited to:

1. Administrative Assistant

  • Act as the first point of contact in the National Office, answering calls from AFDA Members and the public promptly; 
  • Purchase office supplies, and equipment, keep supplies replenished and storage area organised;
  • Daily mail collection and dispatch;
  • Process & dispatch merchandise orders, and manage AFDA merchandise stock on hand;
  • Coordinate maintenance of office equipment, including computers, phones and printers;
  • Assist with the preparation of the Australian Funeral Directors Journal and other member communications;
  • Manage any accommodation requirements for Board members as needed;
  • In conjunction with the Membership Manager prepare new Member Welcome Packs and on-boarding manuals;
  • General administration duties as directed including proofreading, photocopying/printing, member mail-outs, binding, etc.;
  • Manage contact detail changes for members in various internal computer systems such as Outlook, Mail Chimp and CRM;

2. Event Planning

  • Coordinate AFDA National Council meetings and national office events;
  • Assist in the preparation of AFDAs National Convention, training days and from initial stages through to completion including post event wrap-up and reporting;
  • Liaise with stakeholders to ensure successful delivery of events;
  • Assist to update events brochures and any marketing collateral;
  • Compile event reports including post evaluation of key events;
  • Qualifications:
  • Minimum five years related experience; non-profit experience a plus;
  • Ability to establish, maintain and actively strengthen work relationships with AFDA Members, National Corporate Partners, sponsors and industry stakeholders;
  • Proficiency with spreadsheets, databases, and word processing. Familiarity with events and marketing applications a plus;
  • Solid written and oral communication skills and excellent phone manner with ability to communicate effectively with internal and external parties;
  • Ability to develop effective work plans, organise details, set priorities, and meet deadlines.
  • Reliable and autonomous.

Closing date for applications will be 31 March, 2020. Please note this a 12 month maternity leave contract position. 

 

 

 

 

 

 

 

 

 

10/03/2020 $0 Eastern Suburbs 1 Administration & Office Support
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