Executive Assistant

NIOA is Australasia's leading supplier of firearms, ammunition and related products, servicing the commercial, law enforcement and military markets.  We are seeking an enthusiastic and organised Personal Assistant to join our busy Executive team in Eagle Farm.

As the Executive Assistant to the Brisbane Office Manager, you will provide high level administrative and secretarial assistance while facilitating the smooth running of the Brisbane Office. Your responsibilities will also include:

  • Document management including official correspondence, reports, and briefing material.
  • Calendar management and scheduling
  • Communicate directly with all levels of the organisation.
  • Recordkeeping in accordance with company policies
  • Travel planning, including coordinating itineraries and related activities. 
  • Organise meetings, events and functions, and preparation of agendas, reports and minutes.
  • Travel required on adhoc basis
  • Support the administrative and organisational duties of other departments as required.

The successful applicant will require demonstrated experience providing support at a similar level with the maturity, flexibility, discretion, judgement and confidentiality expected in a similar role. Other desirable skills and experience include:

  • Excellent interpersonal and communication skills and the ability to develop and grow relationships with a diverse range of stakeholders.
  • Advanced organisational skills, with the ability to manage competing priorities efficiently and effectively.
  • Excellent computer literacy with Office 365, Adobe Acrobat, and web-based competence.
  • High levels of self-motivation and initiative.
  • Superior capacity for informed decision making and problem solving.
  • Drivers license and own reliable transport

General Requirements. By applying for this role you accept the following checks will occur:

  • Police Check
  • ITAR Restricted Party Screening Check
  • Firearms Licence, or the ability to attain one
  • Drivers Licence.
  • BASELINE/NEGATIVE VETTING 1 security clearance, or the ability to maintain one.
  • Adaptability and flexibility to changing work environments and requirements.
  • Australian citizenship & Passport

02/03/2020 $0 Brisbane 1 Administration & Office Support
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