Senior Administrator

About the Business

ADE Consulting Group is a high calibre group of independent environmental consultants, occupational hygienists and geotechnical engineers providing a wide range of services including site contamination assessments, air and water quality assessments, asbestos inspections, laboratory services, hazardous materials surveys, occupational health and safety services, project management and site remediation.

The Senior Administrator will provide front house and clerical assistance to contribute to the efficiency of the Staff, effective management of the office, its systems and working environment.

Key Duties:

  • Perform reception duties in a courteous and timely manner
  • Ensure enquiries from internal/external stakeholders, including maintaining an accurate telephone/email message trail and forwarding enquiries to appropriate staff within the relevant Business Units
  • Greet walk-in Visitors, ensure sign-in, contact responsible staff member promptly
  • Scanning, collating documents, photocopying, filing
  • Data entry, document formatting, memo circulation or posting, arranging printing/binding
  • Be familiar with the Office Manual, Policies, and business structure
  • Daily check and distribution of mail; and, courier items check and distribution both inward and outward. This includes incoming sample drop offs. Arranging timely collection of waste from the premises
  • Maintain PPE, Consumables, office supplies, inclusive of weekly groceries
  • Dispatch to new employees their PPE, fieldnotes, consumables, in accordance with HR and Line Managers instructions on the requisite Onboarding form
  • Advance set-up of video conferencing when ccd or requested. This may include set up for training at the request of HR, presentations, meetings, workshops and may require simple refreshments/water, materials preparation/printing, Attendance Sheet, review sheet, and tidy up may also be necessary
  • Ensure Garage/Warehouse, Driveway, Kitchens, meeting rooms and bulletin boards are always tidy and related equipment is in working order
  • Assist with work functions as required
  • Undertake ad hoc or urgent duties as requested

Qualifications - Personal Abilities/Aptitudes/Skills:

  • Present and conduct yourself in a professional manner as not to bring ADE into disrepute
  • Professional demeanor in verbal and written communication with all relevant Stakeholders
  • Discipline to establish a daily routine, work methodically, accurately, and efficiently
  • Able to priorities workloads in line with Staff/others deliverables; completing tasks in a timely and efficient manner
  • Intermediate (or above) proficiency in MS Suite, particularly: Word, Excel, PowerPoint
  • Able to work independently and as part of a team professionally at all times
  • Understand company certifications and accreditations within a multi industrial environment

 About you  

  • Minimum 2+ years in a similar role
  • Experience supporting executive-level and multiple stakeholders concurrently 
  • Knowledge of office management responsibilities, systems and procedures
  • Knowledge of vehicle fleet, technical equipment and office building management

Please note that due to the high volume of respondents; only short-listed candidates will be contacted.

ADE Consulting Group is a proud equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All hiring decisions are based upon skills, qualifications and merit. Only applicants with valid working rights in Australia will be considered for this position

Indigenous and Torrens Strait Islanders are highly encouraged to apply. 

26/04/2021 $0 Parramatta & Western Suburbs 1 Administration & Office Support
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