Executive Assistant to Group CEO

Senior business administration role, Smithbridge Advisory Board secretariat, Murarrie based, stop commuting to the CBD!.

Our Client

Founded over 50 years ago, Smithbridge Group Pty Ltd is a multi-disciplined engineering and equipment hire business, trading as Smithbridge, Universal Cranes and Auckland Cranes, respectively, specialising in crane hire, civil and mechanical engineering, and quarry and related products manufacture.  The group has operations in Australia, New Zealand, and Guam.

Based in Murarrie, the EA to the Group CEO manages the full breadth of executive support and senior administration responsibilities, including Smithbridge Advisory Board secretary duties.


The Role

The position of Executive Assistant to the Group CEO is a pivotal position within this organisation and serves as the primary point of contact and support to the CEO and The Smithbridge Advisory Board.  This role also facilitates as the liaison to the Leadership Team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.


You will exercise good judgment, confidentiality, and discernment in a variety of situations, with strong written and verbal communication, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities.   This is a multi-faceted role where you will be required to wear many hats.


You will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.  You will enjoy working within a fast-paced environment.


Your core responsibilities are focused on executive support, business administration, systems, project completion and role modelling the behaviours that create a high performing, engaged culture. 


Preferred Skills

  • Demonstrated success as a career Executive Assistant;

  • Experience working with complex domestic and international travel itineraries, including Visa applications and processing;

  • Excellent communication skills, in all forms;

  • Advanced level Microsoft Office suite, with the ability to maximise efficiencies available to you

  • Exceptional work planning and time management skills;


About You

The Executive Assistant utilises and further develops the following attributes that create their pathway to success in the role.

  • Action You feel compelled to act immediately and decisively, being keen to learn as you go.

  • Adaptable - You juggle things to meet changing demands and find the best fit for your needs.

  • Centred You have an inner composure and self-assurance, whatever the situation.

  • Detail - You naturally focus on the small things that others easily miss, ensuring accuracy.

  • Organiser You are exceptionally well-organised in everything you do.

  • Personal Responsibility You take ownership of your decisions and hold yourself accountable for your promises.

  • Prevention You think ahead, to anticipate and prevent problems before they happen.

  • Rapport Builder You establish rapport and relationships with others quickly and easily.


Applications are open until 5pm Monday, 3 May 2021.  Interested parties are asked to prepare a professional application, including a cover letter, and are invited to request a copy of the full position description via email.


About Workforce Positive

Workforce Positive is a specialist Human Resources consultancy.  Our goal in recruitment is to match parties who are seeking a mutually beneficial, long term employment relationship.  We achieve our goal through best practice Human Resources.  Our recruitment services are designed on the principles of transparency, informed decision making, and progressive leadership.  Collectively these principles create an opportunity for both parties to build trust and confidence.

26/04/2021 $0 Brisbane 1 Administration & Office Support
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