Administration Assistant

Subiaco Hotel Admin Assistant


Department:                  Administration

Level/Salary Range:      Above award salary pro rata      



This role requires someone who is highly organised and brings solutions not problems. Attention to detail is absolutely paramount. This is a part time role - Monday, Wednesday & Friday. Looking for someone who can start immediately and be part of the Subiaco Hotel team!

The role includes but is not limited to the following:

Invoice Management 

  • Collect, review and enter invoices into Xero
  • Process weekly payment run following group guidelines
  • Follow up venue department heads with invoice errors and credits due, follow these issues thru to resolution
  • Ensure goods receivable and invoice procedures are followed by all within the venue. With errors in procedures raised with venue departments to ensure it is not repeated
  • Organise & file invoices for ease of reference by management
  • Maintain and follow up outstanding invoices owed to the company


  • Maintain accurate staff listing in Deputy, Xero and contact spreadsheet.
  • Prepare and distribute employment packs for new staff
  • Maintain and organised a secure filing system of employee information.
  • Review & process timesheets in Deputy payroll system ready for export to Xero
  • Review & prepare payroll run in Xero for management review and processing
  • Liaise with group management re any payroll issues
  • EOM superannuation & payroll tax run establish in Xero for review & authorisation

Cash Handling

  • Collect, count, reconcile and bank cash takings daily
  • Balance float bags and house safe
  • Reconciliation using H&L (POS system) till balance and daily banking spreadsheet
  • Report discrepancies to management & assist to troubleshoot

General Administrative

  • Promptly respond to questions and requests from directors and head office team
  • Maintain server folder for ease of reference by management and head office team
  • Train and monitor an administrative assistant
  • Ad hoc administrative tasks



  • Must have extensive PC experience
  • Must have used Xero, Excel, Word, Email
  • Accounts payable
  • H&L POS and deputy timesheet system experience preferable
  • A minimum of 3 years experience in an administration role
  • Demonstrated experience in a small business environment
  • Strong written and verbal communication skills
  • Demonstrated ability to prioritise and meet deadlines
  • Demonstrated ability to function in fast paced demanding situations
  • A knowledge of hospitality in a management or administration function is valued but not integral.



  • Annualised salary benefits: 9.5% superannuation, sick days & 20 working days annual leave
  • Staff discounts
  • Free parking
  • Professional Development opportunities to grow professionally with a rapidly growing and well-established company



Locals Co is a family owned and operated group of unique hospitality venues in Western Australia. 
Our approach is simple and drives every decision we make the needs of our local community.

We believe the pub is an important part of local life. Our venues serve as a familiar place where locals can get together to relax and socialise, no matter what the occasion. We take great pride in our responsibility to the local communities we represent, and are proud of what our venues stand for. We re-energise existing, or build new, large format hospitality venues that become the exciting and inclusive heart of the local community.

Our venues are unpretentious, reliable and familiar by delivering on the local needs of quality, value and experience.

The Subiaco Hotel is one of Perth's most iconic pubs with a 100 year history.  Recently revamped, The Subi has a restaurant, courtyard, several bars and function areas.

We believe in the importance of work life balance and value the need for a positive company culture to support this. Our hotel group provides a challenging and rewarding workplace. We have high expectations of ourselves and each other. We attract and retain the best staff by offering ongoing training and a workplace that encourages personal and professional growth.

A police clearance will be required to be provided by the successful applicant.

All applications will be treated with the strictest of confidence. Only shortlisted applicants will be contacted.

20/04/2021 $0 Perth 1 Administration & Office Support
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