Office, Payroll & Bookkeeping Manager

Autonomous role that you can make your own, Varied and dynamic responsibilities, Family owned and managed business.

About Heka Group:

Heka Group has over 14 years experience in steel and aluminium fabrication and offers an end to end solution, providing project design and drafting, fabrication, protective coatings and installation. The business has experience in defence, mining, rail, civil, commercial, and residential projects across Australia. 


The Role:

 Bookkeeping 50%

  • Bank  -  daily reconciliations, payroll and weekly batch payments in Xero
  • AP   - supplier invoice entry in Xero + supplier relations + supplier payment terms and credit applications
  • AR   - raising claims / invoices in Xero + following up payment dates and chasing overdue revenue

Payroll 30%

  • Timesheet software owner
  • Prepare weekly payroll in Xero (approx. 40 staff)
  • Manage staff leave/reimbursements/deductions
  • Maintain payroll database spreadsheet with starters/leavers + employment & pay changes

Office Administration 10%

  • Ownership of shared office amenities & resources
  • Greeting occasional guests and offering refreshments for meetings
  • General daily tidy up of shared spaces
  • Driving office cost efficiencies and supporting cash flow

Reception 10%                                                              

  • Managing incoming calls, emails, mail, deliveries, and face to face traffic
  • Assisting with staff timesheet issues or internal meeting requests
  • Petty cash, credit cards + receipts process owner & staff liaison


The Successful Candidate:


  • Minimum 5 years bookkeeping / finance support experience, Ideally 10 years plus
  • Xero experience essential


  • Professional presentation and attitude
  • Firm but fair approach
  • Pro active, positive can do attitude
  • Problem solver
  • Excellent attention to detail
  • Highly organised and structured approach
  • Ability to support, adapt & evolve business improvements
  • Able to take ownership of role and work autonomously
  • Great communicator


To Apply:

To apply for this role, please submit the following asap .

  1. Current up to date Resume
  2. Cover Letter detailing why you would be great for this role
  3. Short answers to the following Application Questions:

Application Questions:

  1. Bullet point your Xero knowledge/experience under these 3 sections:  a. Bank, b. AR,  c. AP
  2. Describe your approach to organising and managing priorities and deadlines
  3. How you have been pro-active in supporting process changes and improvements
  4. Describe what owning your role means to you


20/04/2021 $0 Sunshine Coast 1 Accounting
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