Administration Coordinator/Bookkeeper

Are you an excellent Administrator and Bookkeeper who is motivated with a positive can do attitude and looking to assist in growing and developing a successful trades business Do you want to be a key member of a team that prides itself on quality and customer service If so, read on! 

 

To be successful in the role, you will be able to demonstrate your ability in the following key criteria:  

• Bright and friendly personality with good people skills.
• A strong organiser who has drive and is consistently reliable
• Able to work individually demonstrating initiative, but also willing and capable to work as part of a team
• Confident communicator and ability to effectively liaise with team members and clients
• Excellent problem-solving skills with a common-sense approach
• Proven experience and tendency to want to create and improve systems and processes
• Bookkeeping experience or background, with min. 3 years experience of using Xero
• Competent in using standard Microsoft software such as Word and Excel
• Experience in using a cloud-based Job Management System preferably SimPro
• Previous experience in a service or trade-based company

 

This position will report to the General Manager and is required to undertake the general administration of the business to ensure operational, management and other key functions of the business can operate effectively and efficiently, and will be directly responsible for:

• Be the face of the business as the first point of contact: answering telephone calls, emails and other correspondence.
• Entering, maintaining and managing tasks in our job management system from start to finish
• Maintaining the workflow to the highest of standards. 
• Raising Purchase Orders for Materials. Following up orders placed.
• Delivering exceptional customer service to our clients.
• Issuing progress claims and final invoicing
• Accounts payable and Accounts receivable 
• Reconciling bank statements
• Completing payroll and timesheets 
• Managing and administering general administration functions for the business and GM.
• Being a key member in the growth and development of a growing player in the industry

We are determined to find the right person and hence are open to discussion regarding flexible working hours to cater for existing commitments with the right candidate. 

with a covering letter outlining clearly why you feel you are the most suitable candidate for this role, by specifically addressing the key criteria above. Please include reference BSE0023 in your response.