Events Assistant / Coordinator

Maternity Relief - 8 month minimum term., Award Winning Venue, Assisting Planning & Sales.

Create an exceptional first impression of Victoria Park through answering incoming enquiries and greeting visitors  as well as securing and planning events.

This is a maternity relief contract for a minimum of 8months

Reporting to the Director of Sales & Events, the duties you will be responsible for include:

  • creating an exceptional first impression of Victoria Park answering incoming phone calls, greeting visitors, assisting with general enquiries,  and acceptance of event deliveries.

  • supporting the sales team by obtaining a high level of detail from all incoming event enquiries for the team to base quotes from.

  • assisting the event planners in the formulation of event run sheets.

  • assisting where required with planning of events and hosting site inspections.

  • management of multiple appointment diaries.

  • assisting with internal events such as wedding and corporate open nights, expos and special events.

  • preparation of event signage.

  • creating customer accounts and event contracts with a high level of attention to detail.

  • utilising Ungerboeck to manage all enquiries, tentative, under contract and confirmed within the stipulated timeframes.

  • invoicing of confirmed events, processing of credit card payments and daily liaison with Finance to track and record payments.

  • general duties assigned by Events Executive Managers. 

  • maintaining the reception area to a very high standard.

The successful candidate will have 

  • Event Planning experience (preferably Weddings)
  • Immaculate personal presentation and grooming, impeccable manners and be highly personable.

  • Excellent written and verbal communication skills.

  • Administrative experience using the Microsoft suite of products.

  • Positive attitude, show initiative and professional drive to succeed.

  • Perfectionist attention to detail.

  • Can work independently as well as in a team

  • A multitasker who can remain friendly and level-headed through constant interruptions

Our Director of Sales and Events Jessie Newell looks forward to receiving your CV and cover letter

Applications close Monday 12th April 2021.

 

30/03/2021 $0 Brisbane 1 Marketing & Communications
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