Operations & Administration Assistant

Position: Operations & Administration Assistant

Location: Port Melbourne

Salary: 65k+ Super

Reports to: Finance and Operations Managers/ Directors

Employment Type: Full time (38 hours per week).

We are a small and dynamic company who develop, make, and import well-known hair, beauty and laundry products, and market to Australia's most leading retailers.

We are seeking an organised and highly detail focused Administration and Operations assistant to take ownership of this newly created role


Key Duties & Responsibilities:

  • Product Submissions / Re-submissions via Supplier Specific forms or Supplier Online Systems
  • Product Specification Database allocation and Maintenance
  • Retailer Stock/ Price List Database allocation and maintenance
  • Stock Barcode database allocation & maintenance
  • Online Catalogue uploads & maintenance
  • Preparation of New Line Forms: Preparing accurate new line forms for retailers containing important detailed stock information.
  • Manage Retailer Promotions: Update and maintain retailer promotional portals, prepare accurate forms, and maintain up to date detailed schedules.
  • Retailer Freight: Reconciling weekly retailer freight claims.
  • Other ad hoc reporting and administrative duties
  • Backup to Sales Ordering officer


Skills Required:

  • Strong Attention to detail and record keeping
  • Intermediate Excel skills, creating formulas, importing & exporting data, formatting etc.
  • Love for numbers!
  • General Computer and Microsoft Office skills such as Word, Outlook, etc.
  • Excellent organisations skills, ability to multi-task, meet deadlines and perform tasks in a timely manner.
  • Experience using an Accounting Software package will be highly regarded
  • Excellent communications skills - written and verbal
  • Ability to work in a team and autonomously
  • Friendly, Enthusiastic and Excellent people skills.


22/03/2021 $0 CBD & Inner Suburbs 1 Administration & Office Support
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