Volunteer Coordinator & Admin/Reception Assistant

Hills Community Aid and Information Service Inc. 

About Hills Community Aid 

The Hills Community Aid and Information Service Inc. is a not-for-profit organisation based in The Hills district of Sydney.  Our aim is to deliver a diverse range of sustainable social, financial and education programs that assist the vulnerable and strengthen and connect all communities in Greater Western Sydney.  Our services and support programs include:

  • Families and Children
  • Financial Inclusion
  • Safe Communities
  • Community Leisure Learning
  • Hills Daily Grind
  • Community Transport

Position Summary

We are seeking a motivated and proactive worker who is committed and passionate in supporting volunteers to achieve positive outcomes. 

The successful applicant will have great people skills and a level of maturity and empathy to work collaboratively within our team and in supporting our 120 volunteers and the community.  This is a fast-paced role that is suited to a person who is an excellent communicator with great time management skills and can easily work across the roles of front desk administration and volunteer coordination to achieve productive outcomes every day. 

Position Duties 

  • Answer and direct phone calls
  • Greet clients & visitors
  • Organise and schedule appointments
  • Coordinator and support our 120 volunteers
  • Assess the organisations needs and recruit, volunteers to support the ongoing delivery of all programs
  • Support all volunteers with ongoing training and supervision
  • Develop external relationships with relevant stakeholders and partners to identify opportunities to support and extend the volunteer program
  • Collect and collate statistics
  • Maintain reporting requirements

Person Specification

  • Relevant qualifications or experience in HR or volunteer coordinating for a community organisation
  • Knowledge of the current National Volunteers Standards
  • Attention to detail and problem solving skills
  • Proficiency in Word, Excel, Google Suite
  • Provide general support to all clients
  • Ability to manage competing demands
  • Demonstrated ability to work as part of a small team
  • Prepare monthly reports
  • Attend network, staff meetings & developmental days
  • Commitment to work with all volunteers and clients
  • Well developed written and verbal communication skills
  • Participate in and oversee student placements
  • Carry out other duties as required by the Executive Officer or Board of Governance
  • Adhere to all Policies and Procedures of Hills Community Aid
  • Be an active team member, sharing responsibilities, skills and information
  • Ensure a clean and safe workspace
  • Neat presentation and excellent customer service skills
  • Capacity to work flexible hours as requested when required
  • Current NSW drivers licence, own registered and insured vehicle
  • Working with Children Check
  • Current Police Check

Applicants with the desire to effect positive change and whose personal values align with The

Hills Community Aid: Trust, Respect, Connect, Innovate, Support, are encouraged to apply.

If you are looking for a job where you are part of an organisation that delivers a diverse range of sustainable social, financial and educational programs that assist the vulnerable and strengthen and connect all communities please email your

  • Resume and application addressing the Position Duties (no more than two pages)

 by Friday 9 April 2021. 

Hills Community Aid promotes a workplace that values fairness, respect and social and cultural diversity.  We thank you for your interest in the role and our organisation, however only those applicants shortlisted will be contacted.

22/03/2021 $0 North West & Hills District 1 Administration & Office Support
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