Executive Assistant to the Director of Coaching

Newly created role reporting to a committed Director who wants you to succeed, Bring your skills, experience and ideas to the table and really be appreciated, Work in brand new offices with high-end finishes and join a welcoming team.

So youre looking around on Seek to see what else might be out there because whatever youre doing right now isnt ticking all the boxes anymore, or maybe youve taken some time off, had a break and now that youre well rested youre ready to find that perfect next step. 

Great. Either way we hope you find what youre looking for, and of course, if youre what were looking for, were so glad you found this ad and look forward to hearing from you soon.

You might even be hoping youll find your dream job. 

We get it. 

We wrote this ad because were looking for our dream EA for the Director of Coaching. 

Most recruitment ads are pretty boring. They dont tell you much about what you might actually be getting yourself into if your application were to be successful. 

But, our business isnt like most others, and, as youll soon see, our recruitment ads arent like most others either. Youre probably already getting that feeling.

To save us both some time wed like to ask that if as youre reading this ad youre thinking, These people sound like my people, Id love to work with them we would definitely like you to apply. 

However, if youre reading this,  and youre thinking Ill just put my resume in and apply because it could be good and I need a job we strongly suggest that you find something else to apply for because we dont do indifferent here; were a hell yes or a hell no kinda team. 

ABOUT THE ROLE

Unlike many businesses who see this kind of position as just admin we know that a great Executive Assistant is a secret weapon.

In this role youll be reporting to the Director of Coaching and will be working very closely with the other coaches and a small group of clients too.

The EA to the DoC in our business is a new role, created with a crystal clear set of priorities, deliverables and expectations.

Its the perfect role for the kind of person who appreciates the beauty and sophistication that clarity, structure and systems offer because the Director of Coaching is an organised man who has a penchant for mind maps and checklists. 

The successful candidate will walk right into a well-articulated set of priorities and many checklists and processes already established which will allow you to almost instantly set about administering the systems with the trademark grace and efficiency we envision you will have.

However having said that things arent perfect and one of the reasons this role has been created is so that somebody will be able to dedicate the appropriate amount of time to improving these V1.0 systems. 

Overall areas of responsibility include:

  1. EA responsibilities for the Director of Coaching (of which all other aspects form a part)
  2. Coaching program oversight and communication with the other coaches
  3. Client services management for the Director of Coachings personal clients
  4. Liaison between Coaching Department and the rest of the business

Point # 1 above includes support for Scott in various different ways - for example, making sure that his non-negotiables (like his workout sessions and his ride to work in the morning) are protected and not moved aside to accommodate a meeting. 

This position has been created to provide the support that the Director of Coaching needs to be able to reclaim enough of his personal life and mental energy to be able to do what he does best even better (and so he doesn't burn out because thats not what Slipstream is all about on any level at all!).

When this result is achieved the overall impact will be that the business is able to grow, our clients continue to enjoy our trademark high quality personalised service and their businesses grow, the DoC achieves a sense of balance and the new EA to the DoC feels a huge sense of pride and achievement at having been the catalyst for these other things being possible. 

In short, everyone wins and thats the Slipstream way.  

ABOUT US

There's a video explaining what we do for our clients in their own words at the end of this ad.

At Slipstream Coaching were dedicated to helping financial planners and accountants achieve their potential. 

Its business coaching with a difference.

Theres so much more wed love to share with you about the value we create for our clients and the amazing team weve created here, but well save some of that for the next steps as we get to know one another better.

But for now, enough about us, its time to talk about you.

ABOUT YOU

Youre the kind of person whos slow to speak because you know that listening is where the real power lies.

Those who dont know you well might at first underestimate your intelligence or abilities because youre not the most outgoing person and would be accurately described as humble about your achievements.

You possess a rare and wonderful ability to balance the big picture view with the fine detail almost instantly and this allows you to seamlessly make the best decision at the time no matter what the situation might be, balancing the immediate term and long term impact.

Often found moving things around slightly on restaurant tables so that theyre symmetrical or suffering friends jokes about your OCD traits, youre the kind of person for whom the little things are the big things - attention to detail is in your DNA. 

For example, when manually entering data from one system to another you double check each figure to avoid an error (this is super important because our clients are accountants!) and you can spot a spelling or grammar mistake in under 3 seconds (well most of the time). 

You find yourself noticeably irritated when youre a customer somewhere and their systems or processes are so obviously not effective and you just wish that you could help them fix the problem. This obsession with things working well (as in they make sense and are easy to do) is a hallmark of your personality.  

You're naturally organised with an affinity for adhering to and maintaining systems and ideally youd consider yourself pretty tech-savvy when it comes to doing things online (Zoom meetings, using on-line platforms and learning about new software pretty quickly).

On our wish-list is someone who is goal orientated and thrives on working towards and achieving goals. Our business is goal driven and as such if the new EA naturally enjoyed that style of working, it would make things easier and more fun.

In addition to the usual set of skills youd expect a role like this to include, to work well with the DoC youll need to notice the little things and take the time to add the small touches that are often overlooked but are immensely powerful. 

Little things like offering the DoC a drink when you know hes been working for hours on Zoom calls and you havent seen him leave the office will go a very long way to being able to provide the kind of support he needs from his EA.

Scott is not the kind of boss to take this sort of consideration for granted either, hes equally kind and considerate providing clear direction, plenty of guidance and support and frequent feedback. Hes also great at acknowledging and appreciating the people in his team.

You have an appreciation for the finer things in life, not that youre a snob by any means, but things like quality and timeless elegance are important to you and you appreciate art, literature and philosophy or the more academic side of business in one way or another. 

Were looking for someone to join the team who feels Slipstream is the kind of place youve always wished you could work. 

Ideally youll be looking for your last job, the one where you can finally feel like you fit in perfectly and can play to your strengths in a supportive environment while knowing youre making a real difference and never feeling unappreciated again. 

If youre reading this and thinking that this feels like you, great! Keep reading. 

Unlike many other ads we want to paint a realistic multi-dimensional picture for you so you can either opt out of applying because its just not for you or create an application to knock our socks off because you just know that this is the role for you.

To succeed in this role youll need to be able to hand-on-heart answer yes to each of the statements below. 

  • I am solution orientated
  • I am a positive person most of the time
  • I am dependable, if I say Ill do something Ill do it
  • I am the kind of person who believes in paying it forward 
  • I invest in my professional relationships (and personal ones of course)
  • I am generally a disciplined person (ok, maybe not always, but when I need to be for sure)
  • I am always looking to improve myself and the way I do things (not like some kind of robot, but generally I enjoy growing rather than stagnating)

Its highly likely you will have had some previous experience in an EA role. Even if you havent, well need you to be confident sharing examples of how youve handled similar responsibilities to those weve outlined for this role in the businesses youve worked for previously. 

WHATS IN IT FOR YOU

This role will offer you a chance to work closely with Scott who is a highly respected professional with countless accolades and who is known for his genuine commitment to the development of the members of his team. 

Youll get support, encouragement and formal training opportunities but youll also be given something far more valuable and rare, the chance to put your strengths to work, to be recognised and appreciated for sharing them and to make a real difference. 

Thats not just a clich, your work will enable the coaching department to operate more effectively and in turn will ensure that all our clients around the country (and their teams) benefit. So you really will be making a huge impact on thousands of people across Australia as well as on Scott and his family's lives. 

Youll be part of a high-performing team where every employee feels like theyre part of a family more than that theyre just at work. 

This is a full-time role and youll be based in our amazing new offices in300 Adelaide Street, Brisbane

We will be moving into our brand new office in May 2021 that has been designed specifically for our requirements and to allow for the growth we have planned. 

The building has five-star end of trip facilities (think fresh fluffy towels daily and day-spa like vibe) as well as an entire floor of event space for us to use. 

Were planning a cafe-style coffee machine in the new kitchen but until that arrives Motorwagen restaurant is our go to. We dont have onsite parking for cars but lots of us ride bikes and our CEO will almost certainly try to lend you an ebike at some stage so you can give it a try too. 

The building is planning a yoga lawn on the roof terrace and we look forward to hosting a cocktail event in that space just as soon as we get the keys! 

Your salary will be competitive and commensurate with the value youre bringing to the role. As an additional bonus we offer 14% superannuation to all our team members.  

NEXT STEPS

If youre reading this bit, were guessing youre wondering what to do next.

Now, because one of the things were looking for in the successful candidate is attention to detail and the kind of person who reads everything before they take action (assumptions always end in tears) were not going to be accepting applications from anyone who just hits apply now here on seek or who just sends us a resume and cover letter by email.

Because we know that taking on a new job is a huge commitment weve created an Application Pack for you which includes -

  • The position description.
  • Some more information on our culture and values.
  • Some more detail about what were looking for in the successful candidate.
  • A video from our Director introducing himself and asking you a question wed like you to answer when you apply. 

Dont worry, the question were asking isnt a right or wrong type of question, its just to help us get a sense for the way you think and to help keep this process as painless as possible for all of us. 

Thank you in advance for taking the time to apply for this position, were genuinely looking forward to learning more about you.

Well accept applications until 6pm Thursday 1 April.

PS - Please dont hit apply now and send us a resume and cover letter, weve put a lot of time and effort into designing this process so that you get a chance to showcase your strengths beyond your resume. 

22/03/2021 $0 Brisbane 1 Administration & Office Support
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