Providing high level business and administrative support, Be an agile and adaptive, open to change and willing to innovate, Passionate about ensuring the reef is available for generations to come.
We are seeking an administration professional to provide business and administrative support services across all sections of the Reef Protection Branch. Central to the role is provision and coordination of business and administrative activity across multiple sections, often in an environment of changing priorities.
The suitable candidate will be agile and adaptive in the way they work, open to change and willing to explore innovative ways of working. When you work for us, you understand that leadership exists at all levels and you display this at all times. You work collaboratively to deliver results and display the personal drive and integrity expected of an APS employee.
You are a natural problem solver, a doer and are known for seeing things through to completion
You will be an excellent communicator, both in the written and verbal forms across all agency levels. Your communication skills often lead to strengthening internal relationships.
You will have experience in government procurement processes and contract management.
You thrive under pressure, have an eye for detail and dont get flustered when faced with competing priorities.
You can prioritise and align operational activities to organisational objectives in order to complete tasks on time and to a high standard.
Provide business management including: coordination and quality assurance of procurement processes; provision of professional advice on the preparation of contracts; quality control of contracts; provision of advice on project management and risk management; and supervision of assigned temporary administration staff as required.
Manage branch finances including the management of budgets and expenditure for branch and sections, analysis and reporting on progress against budgets; forecasting end-of-year position for both section and branch budgets, liaison with finance staff as required; and coordinating and progressing financial queries such as journal corrections.
Provide project support services on key branch projects, including drafting and review of project documentation and assisting with project planning and management.
Provide event management services at branch level with minimal direction including arranging venues, travel accommodation, meeting documents and liaison with stakeholders.
Provide high level business support, which may include secretarial and reception services; document production and quality assurance; meeting organisation; and records management.
Provide people management services including; maintenance of a learning and development register for the branch; coordination of authority-wide conference/training attendance when the conference/training is specifically Reef Protection branch business; and preparation and tracking of recruitment documentation.
As an APS employee you may be reassigned to a different set of duties at the same classification level at the discretion of the agency head (CEO), taking account of operational requirements in the agency.
Eligibility requirements & qualifications
be Australian citizens to be eligible for engagement (note: you must be an Australian citizen at the time of applying),
be able to obtain and maintain a BASELINE security clearance; failure to do so will result in termination of employment.
Your application must include: 1. a completed Applicant Details Form, 2. your pitch (as described above), 3. proof of Australian citizenship, 4. a current curriculum vitae (resume) that includes
an outline of your career history
qualifications and/or formal/informal training relevant to the position
contact details for at least two recent referees, one of whom should be your current supervisor.
16/11/2020$0Townsville & Northern QLD1 Administration & Office Support
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