Pilbara Administration Coordinator

Permanent role, Local and supportive team environment, Mon - Fri 7am - 3pm.

About Us

Qube Ports & Bulk has forged its reputation as a stable and reliable company, focused in developing a positive culture within the organisation and creating opportunities across Western Australia. Qube Ports & Bulk is the principal Bulk Logistics, Transport and Port Management, Automotive and General Stevedoring service provider in Australia.  Qube operates from a national network of major and regional Ports across Australia.

As a team, Qube Ports & Bulk works closely together to achieve clients objectives with our philosophy : flexibility backed by a can - do attitude. We have dedicated and experienced professionals committed to zero harm.

About the Role

Due to the continuous growth across our business, our local and supportive Port Hedland team is seeking a long term employee to join our high performing Administration team.

- Permanent role with a leading and well known Industry brand in the Pilbara

- Mon - Fri 7am - 3pm 

- Based at our Wedgefield Office Complex

- Opportunity for growth within the role

- Competitive market salary on offer

Key Responsibilities

  • Provide day to day admin support and service for QUBE’s Pilbara Operations inclusive of: Utah Point Bulk Handling Facility, Port Hedland Stevedoring Operations and our extensive Pilbara Transport Operations throughout the region. Specific tasks would include but not limited to:
  • Answering phones and greeting visitors
  • Foster positive working relationships with the workforce and external relationships with suppliers
  • Schedule internal and external training, licence renewals
  • Maintain equipment registers, health registers and skills and training matrices
  • Procurement as required/requested via Mainpac and Peoplesoft
  • Accounts payable
  • Scheduling and booking employee flights &  booking employee Camp Qube accommodation
  • Entering Prime Mover (PM) Roadtrain driver timesheets
  • Entering PM Roadtrain driver fatigue sheets
  • Reconciling and entering PM Roadtrain weighbridge dockets
  • Entering/filing fuel dockets daily into Qube Connect system
  • Compiling Accrual Reports for AP at end of each month
  • Booking Medicals for pre-employment

Qualifications and Experience

  • Minimum of 3 years office experience
  • Strong interpersonal skills and the ability to communicate with a variety of people
  • Advanced skills using Microsoft Office, Excel and Power Point.

Key Competencies/Skills

  • Strong Communication skills (both written and verbal)
  • Managing risk
  • Planning and problem solving ability
  • Excellent Time Management 
  • Negotiation skills

Qube is a proud Equal Opportunity Employer, and we encourage applicants from a diverse background to apply.

Sound like you Make the move with Qube today! Apply now or email CV




16/11/2020 $0 Port Hedland, Karratha & Pilbara 1 Administration & Office Support
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