Board Secretariat

ORGANISATIONAL OVERVIEW

The Australian Psychological Society (APS) is the peak professional organisation for psychologists in Australia. The APS represents more than 25,000 psychologist members and provides resources, support, education and training, as well as advocating on behalf of the profession and the community about the benefits of psychology. 

THE ROLE

As the Board Secretary, you will ensure the Board operates effectively and in accordance with APS governance processes. You will be the point of contact for regulatory bodies and will attend to all statutory and other filings while ensuring compliance with the statutory requirements of the Corporations Act. The Board Secretary will support the Company Secretary in the discharge of their obligations to the Board and its committees.  

OUR IDEAL CANDIDATE

We are looking for an experienced, professional who must have a demonstrated high level of experience as a Board Secretary or in a similar position.  

You will have the ability to create rapport and build long term relationships with internal and external stakeholders, and the ability to work independently to meet targets and deadlines in line with a strategy. You will also have excellent oral and written communication skills, including the ability to liaise and consult with Directors, Chief Executives, Executives and management at all levels of the organisation, as well as key stakeholders and external advisors. 

DIRECT RESPONSIBILITIES: 

Secretariat function

  • Assist with the management of all board and committee communications to internal and external stakeholders.
  • Maintain and manage all board and committee documentation. This includes preparing agendas, attend all meetings and taking accurate minutes, distributing outcomes to relevant parties in a timely manner and report on and follow up decisions and actions arising from board and committee meetings
  • Contribute to the development, review and continuous improvement of secretariat procedures and the broader function.

Stakeholder Management

  • Establish and maintain effective relationships with key stakeholders internally and externally via phone, email, face-to-face and electronic video conferencing. 
  • Respond promptly and courteously to stakeholder requests, collate and disseminate relevant information, resolve standard problems, escalate issues when required.
  • Foster collaborative working relationships with board/committee chairs as appropriate.

Governance support

  • Ensure appropriate governance arrangements are in place and observed, including ensuring review dates for Terms of Reference and related documents are observed and that any amendments are appropriately authorised and communicated.

KEY SELECTION CRITERIA: 

Essential 

  1. Demonstrated high level experience supporting a Company Secretary or similar position 
  2. Highly developed communication and interpersonal skills, including the ability to liaise and consult with Directors, Chief Executive, Executives and Management at all levels of the organisation, key stakeholders and external advisors
  3. Highly developed writing skills, including the ability to prepare concise summary documentation and advise management on best practice Board paper writing
  4. Proven ability to coordinate activities, prioritize issues and meet deadlines
  5. Excellent time management skills. Can prioritize and complete a broad range of activities

Desirable 

  1. Post-secondary and/or tertiary qualifications combined with relevant work experience advantageous
  2. Experience in Board paper electronic platforms

HOW TO APPLY

Applicants should provide a short covering letter, an up to date resume and a document (no more than two pages in length) addressing the key selection criteria. Applications that do not address the key selection criteria will not be considered.

Interested applicants are encouraged to submit an application immediately. Applications will remain open until 16 November 2020,

09/11/2020 $0 CBD & Inner Suburbs 1 Administration & Office Support
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