Office Manager, EA and HR

Modern office and friendly team culture, Focus on people wellbeing, Close to public transport.

Metro Building Consultancy is an established and expanding BCA consulting and building certification company based in North Sydney. We are proud of our reputation for navigating legislation, delivering remarkable service, and our carefully selected team of dedicated building surveyors, certifiers and BCA consultants.

We are looking for a passionate and highly competent professional to join our friendly team.

The Opportunity
Full-time role based in our North Sydney office. This is a role for an experienced and capable person to work on high-level and important tasks and documents relating to the management of the business. This role is a mix of Office Manager / HR Manager / Executive Assistant.

Our Ideal Candidate

Would be:

  • Trustworthy, honest and have high levels of integrity and discretion
  • Highly organised, efficient, and productive
  • Able to work unsupervised when required and possess excellent judgment

Would have:

  • A strong work ethic, sense of urgency and thoroughness
  • Impeccable attention to detail
  • Exceptional written and verbal communication skills
  • A can-do attitude and just gets things done
  • Advanced proficiency with MS Office (Word, Excel, Outlook)
  • 2 years minimum job experience in a similar role, with references
  • Exposure, experience, training, or proficiency in dealing with lawyers, legal documents, and processes; Human resource management and selection/recruitment; IT and online systems

Responsibilities

  • Being a liaison between the MD and the rest of the team to filter and resolve issues and enquiries
  • Helping to manage and operate the business
  • Managing online systems such as email and domain administration, ensuring all employees have correct levels of server, systems and email access, etc.
  • Placing job ads, selecting and interviewing candidates
  • Inducting and onboarding new employees
  • HR tasks and performance tracking/management
  • Managing the office and ensuring it operates efficiently and effectively
  • Managing audit processes by adhering to ISO 9002:2015 Quality Management System, improving QMS Manual and keeping it updated to reflect the implemented process changes
  • Keeping the office in good working order by ensuring that it is always clean and tidy. This includes monitoring cleaners, ensuring staff clean up after themselves, replenishing cleaning supplies, putting procedures in place and where required attending to extra cleaning
  • Services are functional such as internet, server, printer, water, electricity, air conditioning, etc
  • Amenities and items are replenished ahead of time such as stationary, food, coffee, cleaning materials, etc.

Typical Duties
In this role, your typical tasks will include but not be limited to:

  • Schedule meetings, help set agendas, remind participants, take minutes and send out summaries and actions
  • Monitor and track staff attendance, punctuality, presentation, KPIs to assist the MD with keeping staff accountable
  • Complete performance review reports, written warnings and general HR and Office management matters
  • Make sure staff is following the Quality Management system processes and procedures
  • Edit or update employment contracts and agreements
  • Check clients contracts and liaise with lawyer if necessary
  • Assist with research and preparation for meetings, documents, emails, presentations, training, etc
  • Provide advice as required and complete ad-hoc tasks
  • Filing electronic and physical
  • Travel / event arrangements
  • Write interesting and professional copy for mediums such as website, Linkedin, professional profiles, Capability statements, etc
  • Other ad-hoc tasks and administration as required

Whats in it for you

In return for your commitment and enthusiasm to this role, you will receive an attractive remuneration package commensurate to your skills and experience.  We pride ourselves on creating a great place to work where we value our staff and provide a healthy and safe work environment.  

09/11/2020 $0 CBD, Inner West & Eastern Suburbs 1 Administration & Office Support
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