Personal Assistant/Submissions Coordinator

This global Architecture practice based in Brisbanes CBD are seeking a PA to support their team of Principals. This role will be heavily focused on PA support, but will also cross over into general office management and administration. In addition, this role will see you coordinating bids and award submissions for the studio so strong graphic skills or previous experience working across submissions in a design studio is a must. Please note this is a 3 month contract with the view to go permanent in the New Year.

This firm is an award winning and highly respected practice, with offices across Australia and Asia.  They work across a number of disciplines, including Architecture, interior design and landscape.

Key Responsibilities

  • Coordinate calendars and diaries for multiple people
  • Coordinate domestic and international travel
  • Prepare documentation and correspondence
  • Manage credit card reconciliation and expenses
  • Coordinate award entries monitoring deadlines, producing documents, event organization
  • General office management and administration

Skills and Experience

  • Experience in a PA/EA role ideally within the creative sector
  • Ability to work to strict deadlines and under pressure
  • Organized, with a can-do attitude
  • Excellent people management and communication skills
  • Experience using InDesign
  • Experience producing submissions or tender documents



Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Melbourne, Hong Kong, New York and Los Angeles.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy at

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05/10/2020 $0 Brisbane 1 Administration & Office Support
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