Talent & Advisory Coordinator

Our Client

Our client brings ideas with professional digital assets, resources and services.

What is the role

To act as an initial contact point for the People Team and triage all incoming requests. Work closely with the CPO, Advisory Team and Talent Acquisition to support a range of activities including recruitment support, people administration (contracts, letters), HR system maintenance, Procurement of Office supplies, mail management and supporting event coordination. The role will also contribute to the strategic initiatives of the People Team.

What will I be doing

  • Recruitment Support;
    • Scheduling (and sometimes rescheduling) interviews for the Talent Acquisition team
    • Managing the Talent Acquisition team inbox
    • Completing a range of support activities within Greenhouse (our ATS)

  • Operationalise the Onboarding & Offboarding
    • Manage the end to end on-boarding experience and process of all new employees and contractors
    • Manage the end to end off-boarding process of all departing employees and contractors
    • Together with the L&D Consultant, create an awesome experience for everyone joining and leaving the company

  • Reporting:
    • Provide support for ad hoc requests as required

  • People Systems and Employee Lifecycle Owner
    • Be the expert in all the people systems including BambooHR, Greenhouse, , Zendesk, Linkedin Learning and Culture Amp. Understand the functionality and how we can optimise each system and the integrations.
    • Assist in transitioning to new people systems should we implement them
    • Strong understanding of the employee lifecycle and the administrative needs for each step such as promotions, annual reviews and other people-related processes.

  • Office & Event Coordination
    • Assist the People Experience Manager in coordination of employee needs and event facilitation
  • Processes and guidelines
    • Assist with mapping out workflows and improve our people processes through automation and creating efficiencies
    • Update company knowledge sources with changes to guidelines and documentation when required

  • Other administrative duties;
    • Provide support with preparing employee and contractor letters, such as employment verifications
    • Provide support across various People projects and initiatives
    • Contribute to the development and review of our Guidelines, processes and procedures.
    • Support the team with admin requirements

What do they need from you

  • Highly organised with strong administrative and problem-solving skills
  • Constantly looking for ways to improve and evolve processes
  • Previous experience in setting up or improving general HR or office processes
  • Strong knowledge and understanding of HR-related systems
  • Tech savvy and comfortable learning new systems and working in a very reactive environment
  • Able to manage competing priorities and comfortable completing repetitive tasks
  • Professionally empathetic and creative approach
  • Previous experience as an HR Coordinator and Recruitment Administrator or Coordinator within a fast-paced environment is desirable
  • Initiative, drive and a proactive approach
  • Attitude & values which align with our organisational values
  • A flexible and growth mindset with an ability to context switch

If you are interested, please apply now so you dont miss out on this amazing opportunity!

Carly Vear

[email protected]

05/10/2020 $0 CBD & Inner Suburbs 1 Administration & Office Support
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