Office Manager / Administration Manager

Work for a dynamic & progressive company, Busy, varied role working with a great team & culture, Head Office based in East Keilor.

This very successful Plumbing company who install, service and maintain plumbing services to all types of buildings are looking to employ a full time Office Manager to assist in running the day-to-day activities of the office and accounting function. 

Due to continual growth, a highly capable Office Manager will join the talented team, based in the East Keilor office, reporting to the Managing Director.  This is an amazing opportunity for an experienced, organised, forward-thinking Office Manager to join a key part of the management team, supporting high service delivery standards and growth.

About the role:

 Office Manager functions

  • Vehicle management and equipment   accounts, nominations, registers
  • Ordering stationary/office consumables
  • Ordering and keeping track of uniforms
  • Creating new user profiles in CRM software for new starters
  • Developing & implementing new administrative systems and procedures
  • Providing administrative support to the Managing Director and department heads
  • Maintaining relationships with clients and suppliers
  • Managing software & IT including support, maintenance, user requirements & coordinating external providers

HR Functions

  • Preparing employee contracts and subcontractor agreements as required
  • Setting up new employees in Xero and CRM

Account Manager functions

  • Creating all invoices into CRM system
  • Managing purchase orders in the CRM system
  • Xero reconciliations
  • Reporting in Xero and CRM as required by management
  • Paying all bills
  • Full payroll function
  • Chasing unpaid invoices
  • Staff expenses
  • Coinvest/BAS prep in conjunction with external Accountant

Necessary experience:

  • Experience in the plumbing industry or another trade industry will be highly regarded
  • Previous experience in an office or admin management role of at least 5 years
  • Experience in Xero and strong PC skills in Word; Excel and Outlook
  • Experience with job management software or databases would be highly regarded however internal training will be provided
  • Excellent time management and organisation skills with the ability to work methodically and accurately
  • Excellent problem solver with the ability to manage multiple priorities
  • Highly developed interpersonal and communication skills
  • A strong team player who is happy to offer support when required

This fantastic opportunity will see you expand your current skills and take the next step in your career within an enviable workplace culture that is supported by a talented and inclusive management team. 

14/09/2020 $0 Western Suburbs 1 Administration & Office Support
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