6-month fixed term Executive Assistant role to the GM for a leading Insurance Agency The Company Our client is a national insurance agency who provide insurance care schemes across thousands of public and private sector companies in NSW, thus providing a quality service to over 3 million employees. Currently a 6-month contract role has opened for an experienced Executive Assistant to provide support in enabling the effective operations and smooth running of the office of the General Manager.
Key Accountabilities: • Represent the General Manager by obtaining and conveying information to internal and external stakeholders including liaison with senior levels of government and agencies and the private sector. • Coordinate follow up action for the General Manager using discretion, initiative and confidentiality to enable highly sensitive matters to be dealt with appropriately. • Manage the General Manager’s diary and the broader team as required, screens requests for appointments from internal and external sources, negotiates appointment times and resolves diary clashes to ensure that matters of an urgent or sensitive nature are given priority and makes optimal use of the General Manager time. • Arrange travel and associated documents including itineraries, air tickets, accommodation and briefing papers to provide efficient coordination of the General Manager’s travel requirements and broader team as required. • Review and track incoming correspondence and telephone enquiries and determine appropriate action to ensure the smooth operations of the office of the General Manager. • Receive the General Manager’s visitors including the Ministers, senior officers of external agencies and representatives of key organisations, providing hospitality as required and a welcoming environment. • Provide administrative and coordination support for events and meetings including logistics related to venue and equipment management, catering, distribution of papers, liaising with internal and external parties. • Draft and prepare correspondence, agendas, minutes and briefing notes for the General Manager including reports, briefing notes and related documentation that meet the General Manager requirements.
Previous Executive Assistant experience, preferably within the Insurance or Financial Services Sectors
Successful completion of relevant tertiary qualifications in administration or an equivalent discipline or equivalent knowledge and skills acquired through practical experience.
Highly proficient in Microsoft Outlook, Word, PowerPoint and Visio. Pre-employment checks.
14/09/2020$0CBD, Inner West & Eastern Suburbs1 Administration & Office Support
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