Administration Assistant

Full time Permanent, Dynamic, challenging and hands-on position., Supportive, friendly and collaborative environment.

About The Company:

Our Client began in the early 1900s as a family owned building supplier. Today, it has advanced and established a position as a major Australian building materials distributor, supplying an extensive range of high quality building supplies and services for the residential, commercial, industrial, building and construction industries.

About The Role:

Reporting to Office Manger our cleint is looking of a office allrounder to assist with the effective and efficient operations of the office. You will be the first point of contact and will responsible for providing timely and accurate support to Management and staff.

This is a great opportunity for someone with an enthusiastic attitude, is well organised and has a can-do approach to their work.

Duties Include:

Key Administration Duties:

  • Enter customer quotations on a daily basis, or as directed by the Administration Manage
  • Assist customers with invoicing and all other enquiries where possible, or refer to the relevant person
  • Logging in and tracking of customer quotes
  • Checking off completed quotes ensuring 100% accuracy
  • Produce Customer orders & Picking Slips
  • Producing production files ready for order assembly
  • Send off quote requests to suppliers e.g. insulation, trusses and Maxiwall

Key Reception Duties:

  • Answer telephone calls in a timely and efficient manner
  • Where possible assist the customer with their enquiry or refer the call to the relevant person
  • Assist in customers over the counter sales
  • Maintain the Reception area, ensuring it is neat and tidy at all times
  • Responsible for maintaining adequate supplies of stationery and amenities for the whole office/yard.
  • General filing and archiving
  • Ensure printers are stocked with paper at all times
  • Purchase kitchen consumables as required
  • Distribute mail to the relevant persons

Key Purchasing Duties:

  • Data entry - Create purchase orders for job lots as required
  • Match up delivery dockets with purchase orders and invoices
  • Data entry - Enter invoices into the database, ensuring accuracy
  • Submit supplier credits and discrepancies
  • Data entry and assistance in stock takes

Key Finance Duties:

  • Data entry - entering invoices/adjustment notes
  • Petty cash - maintain the float/balance
  • Process client credit applications

Workplace Health & Safety:

  • Ensure all work practices arWorkplace health & safetye carried out in a safe manner in line with WHS Policy and adhering to the provisions of various Acts and associated legislation

Skills & Experience

  • Excellent communication and professional presentation skills
  • Outstanding listening and questioning skills
  • Excellent organisational and time-management skills
  • Ability to work as part of a team and work independently as required.
  • Knowledge of health and safety regulations.
  • Ability to set priorities to respond to changing circumstances and needs
  • High level of accuracy in data entry
  • High level of attention to detail
  • Strong organisational skills with ability to multitask
  • Advanced Microsoft Word and Excel skills
  • Quick learner
  • Quick typing speed

To apply for this great opportunity please click on the link below.

Please note, due to the high volume of applicants only candidates who have been shortlisted will be contacted.

25/11/2019 $0 Adelaide 1 Administration & Office Support
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