Office Administration Manager

Provincial Group, Finance Brokers and Property Advocates offers leading service and advice in the finance and real estate sectors. We are looking for an Office Administration Manager to oversee and manage key management areas in our business. 


Our ideal candidate will work part time on an initial 12 month contract (3 - 4 days, 20 24 hours per week). Specific days and hours will be agreed upon with the successful candidate. The role would suit someone with experiences in handling a broad range of administrative and executive support tasks, can work independently with little to no supervision, has a solution-based approach to life and enjoys supporting a team of diverse and experienced professionals. The role is principally based in Carlton, Victoria but offers flexibility to work from a home office environment from time to time. 


Key aspects of the role include:

  • General bookkeeping, accounts payable and receivable including payroll using Xero software.
  • Assisting with preparation of financial reports and compliance activities.
  • Managing the filing and records management and ensure compliance with legislative requirements and required record management.
  • Assisting in responding to general compliance, risk and governance related enquiries.
  • Managing compliance, risk and governance related issues with the assistance of the CEO and Groups Auditors.
  • Assisting CEO in delivering leadership strategies and opportunities.
  • Liaising with Marketing agent by initiating, reviewing content, format and artwork.
  • Oversee and maintain groups marketing platforms e.g. websites, social media, e-mail, reviews.
  • Managing customer database via various CRM systems (principally Salesforce software).
  • General administration & reception duties including managing phone enquiries, photocopying, emailing and mailing, maintain electronic and hard copy filing system, maintain presentable office space.
  • Ordering stationery and office supplies.
  • Planning and execution of company events and monitoring staff/partners well-being.
  • Other duties as required to meet operational needs, and as advised by CEO.


To be considered for the role you will need:

  • Experience in bookkeeping and payroll. Existing skill with Xero software would be an advantage.
  • Able to maintain a high level of accuracy and attention to detail.
  • Strong organisational, planning and prioritisation skills.
  • Excellent time management.
  • Ability to securely handle and maintain confidentiality of company information.
  • Excellent communication and written skills.
  • Self-motivated and able to work unsupervised.
  • Able to work in a small team and have a willingness to assist wherever needed.
  • Working knowledge of Microsoft Office suite of programmes including Excel, Word and Outlook.

We are looking for someone who is available for mid-January 2020 start, with full Australian Working Rights and a valid National Police Clearance (Less than 6 months old).


Renumeration package: $37,500 - $40,000 p.a. plus Super

12/11/2019 $0 CBD & Inner Suburbs 1 Administration & Office Support
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