Board Services Officer - Adelaide

Build and sustain professional relationships with high level stakeholders, Youll have a variety of responsibilities - no two days are the same, Protecting the public - what a great reason to come to work!.

The Australian Health Practitioner Regulation Agency (AHPRA) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

The purpose of this role is to provide a high standard of administrative and support services to South Australian Boards and Committees. The Board Officer reports directly to the Manager, Board Services SA.

In this role you will:

  • Record and manage outcomes, decisions and actions from Board or Committee meetings. This includes attending meetings and taking accurate minutes in accordance with the AHPRA style guide, distributing outcomes to relevant parties in a timely manner, following-up on outcomes arising from meetings and resolving issues of a complex or sensitive nature
  • Advise Boards, Committees, Chairs and AHPRA staff in relation to compliance, governance, risk and procedural issues to ensure valid and consistent decision-making in accordance with terms of reference, the Health Practitioner National Law, delegations, standards and guidelines.
  • Coordinate the preparations for meetings, events, working groups, teleconferences and videoconferences, including room bookings and set up prior to meeting, arranging catering, provision of materials or information for the meeting, attending meetings and tidying up after the event
  • Prepare agendas and meeting papers for board or committee meetings in accordance with agreed service delivery standards and timeframes
  • Maintain electronic filing systems so that documents are stored appropriately in accordance with AHPRA records management policies and are able to be easily retrieved for future reference and audit purposes.
  • Coordinate the distribution of documentation to applicable parties within agreed and reported timeframes, using relevant technology and in the correct forma
  • Effectively manage all relevant committee or board communications to internal and external stakeholders. Consult and liaise with program directors, managers, staff and board and committee members in relation to agenda items and papers.

As the ideal candidate, you will demonstrate the following:

  • Exposure to working with a regulatory body or an understanding of board policies and consultation processes
  • Demonstrated experience in the provision of support in a complex work environment or for a senior executive office (corporate or public sector)
  • Experience in a Board facing role where you have to capture decisions and actions and ensure seamless support to the Board/Committee is provided.
  • Well-developed communication skills, including writing of agendas, minutes and correspondence.
  • Advanced MS Office skills, and other applications including Adobe Pro, database software, iPad and internet

What we offer:

  • A friendly and supportive working culture with an active social club
  • Discounted health insurance with Medibank Private and discounted gym memberships
  • Great work/life balance
  • Generous provisions for personal leave, annual leave loading, and the ability to purchase additional annual leave
  • Sophisticated open plan workspaces in a 5-star rated building in a central location
  • Attractive salary of $76,302 per annum plus Superannuation

To apply:

  • Click ‘Apply for this job’ to submit your application.
  • Your application must include a resume and a response to the ‘Ideal Candidate’ statements above.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process
  • For any queries or a confidential discussion regarding this position, please email recrutiment@ahpra.gov.au
  • Closing Date: 11.30pm Thursday 7 November 2019

Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks.

AHPRA is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment.  If you have any support or access requirements, we encourage you to advise us at time of application.

04/11/2019 $0 Adelaide 1 Administration & Office Support
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